Operations Coordinator

5 months ago

Glasgow, United Kingdom Glacier Energy Full time

Glacier Energy is a leading provider of specialist services, products and engineered solutions across four complementary areas of expertise. We specialise in heat transfer and pressure vessel solutions, inspection services, onsite machining and welding solutions operating across the renewables, industrial and oil and gas markets.

With a track record spanning over 85 years, Glacier Energy’s heat transfer and pressure vessel division has extensive experience in the design, manufacture, repair and refurbishment of heat exchangers and pressure vessels for a wide range of clients.

Our strong history and heritage allow us to develop and deploy innovative solutions that support the energy transition. We are at the forefront of innovation and have been working with universities and clients to produce solutions that support carbon capture usage and storage, hydrogen, energy storage and circular economy projects.

As one of the only dedicated design and manufacturing companies in the UK with specialist thermal and mechanical engineering capabilities in house, our expertise makes us a clear partner of choice for heat exchanger and pressure vessel requirements.

As our capabilities are continuously evolving and adapting towards a more sustainable future, our team needs to grow. We are therefore focused on attracting the best talent and are dedicated to creating an environment where our staff are empowered, with the ability to develop. We currently have an exciting new opportunity for an **Operations Coordinator / Project Manager** to join the business.

**Position**:

- Ensure on-time, on-quality, and on-budget project execution per client requirements.
- Maintain open and timely communication, managing risks and opportunities.
- Conduct client meetings to secure contracts and maintain relationships.
- Update progress reports, minutes, and project schedules, organising necessary meetings.
- Verify contractual details and scope of work before accepting Purchase Orders.
- Coordinate with DCC to issue required documentation for client approval.
- Request and manage Purchase Orders for materials and external services.
- Approve relevant certificates for hired equipment before use.
- Provide job cards to ensure colleagues understand project scope and HSEQ requirements.
- Ensure availability of work instructions and drawings at job sites.
- Manage project costs, seeking approval for over-budget expenses.
- Maintain sales order and enquiry dates for accurate forecasting.
- Coordinate internal resources and third parties for project execution.
- Develop and monitor detailed project plans.
- Measure project performance and report to management as needed.
- Establish and maintain relationships with third parties/vendors.
- Support project documentation preparation and distribution.
- Assist in the continuous improvement of project management processes.
- Adhere to and promote Company HSEQ policies and procedures.

**Requirements**:

- Proven track record of managing and coordinating projects in the energy sector, with a strong understanding of project lifecycle and methodologies.
- In-depth knowledge of operational processes and best practices within the energy industry, including safety regulations, quality control, and compliance standards.
- Familiarity with industry-specific software and tools used for project management and operations, such as ERP systems, MS Project, and other relevant software.
- Excellent verbal and written communication skills, with the ability to effectively liaise with stakeholders at all levels, including clients, team members, and senior management.
- Strong analytical and problem-solving skills, with the ability to quickly identify issues, develop solutions, and implement corrective actions.

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