Administrative Assistant
3 days ago
**SEND Administrative Assistant**
**Location: Rushcliffe Spencer Academy**
**Salary/Pay Range**:NJC 5 - 7 £18,446 - £19,124 (Actual Salary)
**Hours of work: 37 Hours per week, Term-Time only**
**Reporting to: SENDCo**
**Safeguarding**
Rushcliffe Spencer Academy is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and we expect all staff and volunteers to share this commitment.
Core Purpose of the role:
The Administrative Assistant will assist the SEN Team in a wide range of administration tasks, liaising with staff in school, parents, and agencies and keeping accurate records.
Main responsibilities and duties:
- Manage the faculty area, understanding timetabling for the day, diaries of key staff and needs of students. Be the first point of contact for the SEN Department and deal with initial enquiries of Rushcliffe staff, parents and students, directing to the correct member of staff where necessary.
- Maintain manual and computerised records/ management information systems and shared resources. Uphold systems and processes; monitor and evaluate effectiveness of systems in order to discuss improvements.
- Maintain stationary stocks
- Attend staff meetings and INSET activities where relevant
- Note take and minute meetings as directed by SENDCo and Assistant SENDCo.
- Uphold and actively support the academy’s policies and procedures
- Work with the SENDCo, Assistant SENDCo and the specialist assessor to manage the administration of the process for exam access arrangements.
- To co-ordinate and undertake general administration regarding arrangements for the identification, assessment and provision for all SEND pupils.
- Support the SENDCo and Assistant SENDCo to ensure SEND data is accurately recorded on SIMS, liaising with the data team.
- Liaise with the appropriate people to gather data for the provision map and ensure this is kept up to date.
- Manage the SEN calendar to ensure timetabled SEN events are planned for including: Parents Evenings, Open Evenings, SEN reviews, general school activities and parent voice. Correspond with staff, parents and guardians around these.
- Liaise with outside agencies and relevant SEND staff to co-0rdinate the administration of meetings for EHCPs and Annual Reviews, including meeting statutory deadlines for paperwork and invitations in discussion with the SENDCo and Assistant SENDCo. Distribute to all relevant parties and ensure relevant administrative follow up - e.g. minutes of meeting, communication regarding next meeting. Ensure termly SEN reviews for SEN category students are in place.
- To assist in the implementation of system and procedural changes resulting from new and revised policies and legislation.
- Support the SENDCo with any quality assurance as required.
- Refresh displays as needed to ensure effective communication at all times.
- Check the content of the website and inform Asst. SENDCo and SENDCo of any issues or discrepancies.
- The above-mentioned duties are neither exclusive nor exhaustive, duties and responsibilities of the post may change as requirements and circumstances change. The post holder may be required to carry out such other duties as requested by management that are broadly within the level of the post.
**General**
- Work in a professional manner and with integrity and maintain confidentiality of records and information.
- Maintain up to date knowledge and qualifications in line with national changes and legislation as appropriate to the role.
- Be aware of and comply with all school policies including in particular Health and Safety and Safeguarding.
- Participate in the school appraisal process and undertake professional development as required.
- Adhere to all internal and external deadlines.
- Contribute to the overall aims and ethos of the Spencer Academies Trust and establish constructive relationships with nominated Academies and other agencies as appropriate to the role.
**Job Types**: Full-time, Permanent
**Salary**: £18,446.00-£19,124.00 per year
**Benefits**:
- Company pension
- Free parking
- On-site parking
Schedule:
- Monday to Friday
Work Location: One location
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