Pa to Head of HR and Estate Director

2 days ago

Hertfordshire, United Kingdom Resourcing4HR Full time

A newly created opportunity for an experienced PA to provide joint support to the Head of HR and Estate Director. The role will provide wide-ranging administrative support and diary/inbox management across a varied remit, enabling both stakeholders to allocatetheir time and resources effectively. The PA will also assist them with their delivery of strategic projects, and act as backup support to the EA to the CEO, where needed.

You will be working in a stunning location and for a vibrant and forward-looking business that encompasses a leisure and tourism operation, farming, forestry, and an extensive portfolio of residential and commercial let property, as well as being a strategiclong-term landowner.

**Main Responsibilities - supporting the Head of HR**
- Manage basic HR queries from staff
- Provide day-to-day assistance to the Head of HR with drafting, tracking, and filing documentation and updating HR systems
- Support the Head of HR with cyclical people processes, such as tracking completed performance appraisals, 360 feedback, and development plans; assisting with the annual salary review process, tracking proposals, and preparing mail-merge letters; preparationfor staff engagement surveys; tracking group-wide Health and Safety activity, and supporting with benefits administration and correspondence.
- Support the Head of HR with the delivery of key HR projects.

**Main Responsibilities - supporting the Estate Director**
- Coordinate the scheduling of, and attend meetings and record actions.
- Coordinate and facilitate between the Estate Director and their direct reports.
- Collate, monitor, and update Health and Safety documentation.
- Create agendas, prepare papers in advance of meetings, and ensure documentation is received in a timely fashion to ensure all parties are properly prepared for meetings and appointments.
- Work on key projects for the ED.
- Line manage the Receptionist, ensuring front of house is performing to a high standard, act as an escalation point for landline phones, cover for reception and office-related matters.

**About you**:

- Experience of working as a Personal Assistant 5+ years.
- Comprehensive secretarial skills, with a high level of accuracy and strong communication skills.
- Good organisational skills including the ability to multi-task, with rigorous attention to detail.
- A trustworthy and discrete individual, confident handling sensitive information.
- A positive, flexible, and can-do approach. Able to juggle a varied workload and prioritise appropriately.
- Confident in using own initiative, working well both independently and within a team.
- Polite, friendly, and confident telephone manner.
- Excellent working knowledge of Microsoft Office - in particular Outlook (intermediate), Word (intermediate), Excel (intermediate), PowerPoint (intermediate), and Mail Merges.

Desirable Skills and Attributes:
Previous experience working within, or for, an HR team would be advantageous, but is not essential.

Previous experience working in, or understanding Property Management, would be advantageous but is not essential.

Previous experience working with HR Information Systems is beneficial, but not essential.

Resourcing4HR is an equal opportunities employer and a company committed to diversity.

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