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Executive Assistant to CEO

4 months ago

Leeds, United Kingdom Glean Full time

Glean are looking for a driven, organised and creative individual to support our CEO as we scale our learning technology company.

**A few words from Dave about why this **really** is a unique role**

Hi, Dave here I wanted to put my own spin on this job description, to give a little more insight into the role and why it might be a unique experience for the right person. But first, I'll start with a little about myself.

I am the Founder and CEO of Glean (formerly Sonocent) and I'm on a mission to improve _all_ learners' confidence and ability to acquire knowledge from the world's information. We believe that technology can help support students in developing valuable study habits and skills and that the process of creating notes from content is foundational. I describe myself as an education visionary with over 10 years' experience in the industry and I'm highly passionate about helping as many people as possible reach their learning potential. I'm proud of the strong network I've built across SaaS, Education and AT, which has enabled me to speak at tech conferences worldwide and guest-lecture at the Harvard Graduate School of Education.

Over the last decade the Glean team has achieved a lot, but I truly believe this is only the beginning for us. We are at a very exciting point in our growth journey and with that comes fresh challenges for the organisation as well as for me as its leader. I need support across all aspects of my role as I spend more time building the profile of Glean and enabling us to reach our potential. For the right person this is a unique opportunity to understand what growing a tech business is really like and play a critical role in supporting the success of our mission.

And this leads me onto the EA role I'm hiring. Here is what's entailed and why you might be a fit.

**Growth** This is a unique opportunity to see every aspect of a fast-growing scale-up at the CEO level. I want to encourage my EA to use their creativity and ambition to drive our successes together.

**A winning partnership** It is fundamentally important to me that I implicitly trust and rely on my EA. We're a partnership and we compliment each other. You will help me scale myself, my team and help me make Glean an even further success. I also hope to have some fun in the process

**Prioritisation and Structure ‍**️‍**️‍**️** In all honesty, I'm not naturally super structured, but a key part of your responsibility is to help bring structure to the chaotic world of a scale-up. You make sure things we're working on, or prioritising, don't fall through the cracks and will create systems and processes to manage and triage my workflow.

**Fast paced environment** This is a fast paced environment, things change frequently. But you will thrive if you have the right attitude, are meticulously organised and are always thinking one step ahead. In a changing environment, you will ensure I'm always thinking about the most important things.

**New challenges, every day. **There will be variety & new challenges that come hand in hand with the scale-up environment. As a scale-up CEO I wear many hats, from hiring to strategic planning & everything else in-between, so my time is often limited. I'll need someone who can be a self-starter to identify problems and self-learn to find solutions autonomously. If you enjoy new challenges and problem-solving, this could be a great opportunity for you.

**Personal branding** I'm increasingly aware of the need to grow & promote my brand & network. As my EA, you will be responsible for that (but obviously with lots of help from our amazing team at Glean).

**Responsibilities**:
Now for the more formal job details...

Your responsibilities will include, but not be limited to;

**Executive Administrative and Organisational Support**
- Proactively plan the CEO's time with the view to maximising his efficiency
- Create processes and systems to improve the CEO's organisation and effectiveness
- Building a strong understanding of business priorities, gradually gaining the ability to instinctively understand where the CEO's time is best spent
- Providing extensive meeting support, including preparing agendas, briefings and action points
- Managing relations across a breadth of stakeholder groups, both internally and externally

**CEO 360 Support**
- Content creation - assist in creating compelling and creative presentations, and acting as a ghostwriter to the CEO
- Highly involved with research to help create compelling, evidence based narratives, including reading, digesting and summarising a range of material and delegating to the CEO as appropriate
- Identifying key networking opportunities for the CEO
- Project management - actively drive the the CEO's most critical projects and strategic initiatives, take the lead on projects where appropriate and facilitate seamless collaboration
- Ad hoc additional support where necessary
- Close the communication loop send important follow-ups,