Accounts Payable and Expense Analyst
5 days ago
My client is a truly global law firm that operates in 55 countries, employing nearly 5000 staff. Business Services employs 400 staff in London across Facilities, Human Resources, IT, Knowledge, Learning, Business Development and Finance.
The firm has an extensive reward package that includes discretionary bonus scheme, gym subsidy, on-site restaurant, pension scheme, concierge service, flexible working and holiday arrangements and medical cover.
They are looking for an Accounts Payable and Expense Analyst to ensure a smooth process of expense transactions and invoice processing, with work produced to a consistently high professional standard, focusing on stakeholder and client satisfaction, andeffective stakeholder communication and service orientation, and to ensure compliance with the firm’s policies and regulatory requirements.
**Responsibilities**
- Administration of Expense System - Chrome River
- Administration of Approval Matrix with Expense System
- Working with Finance Systems Team and Financial Accountants in relation to expense types and mapping
- Liaising with External Auditors on tax queries
- Working with HR and Tax teams in relation to Expense Policy
- Working with stakeholders to ensure expenses/credit card transactions and travel data feeds are processed efficiently
- Analyse Unapproved, unprocessed, and draft expense items
- Administration of new starters and leavers
- Audit of items allocated to Expense Team
- Audit of items reclaimed outside of expense policy
- Administration of delegates within Expense System
- Handling and resolving queries to ensure transactions are processed and allocated to matters promptly
- Processing out of pocket payments and direct debits through bank portal and 3E
- Administration of Corporate Credit Card Programme
- Reconciling monthly Credit Card Statements for 300+ users
- Regular audit of Corporate Credit Card Holders
- Working with Financial Accounts to reconcile balance sheet accounts
- Providing monthly reports to budget holders
- Working with Cashiers to complete bank reconciliations
- General queries and calls from stakeholders and suppliers
- Knowledge of Accounts Payable function to allow full exposure of all team activities
- Experience using Elite 3E or Elite Enterprise and an Expense system
- Understanding of the legal industry and its operating model
- Good analytical skills
- Flexible, with the ability to multi-task
- Attention to detail in meet the high standards of accuracy required
- Able to work under time pressure demanded by tight deadlines
- Excellent written and oral communication skills, with a focus on customer service
**Important Notice**
Career Legal is a Recruitment Agency and is advertising this vacancy on behalf of one of its clients.
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