Personal Assistant
4 weeks ago
RSR is a public safety & enterprise security recruitment specialist. We assist public safety employers find the right talent.We assist all employers when they want to source public safety and enterprise security skills and experience.
RSR Public Safety are currently recruiting on behalf of our policing client based in Warwickshire for a Personal Assistant to Directors and Senior Managers.
This is a part time (18.5 hours), permanent role and offers a salary of £12,879.
**Main Duties**:
- Manage a complex diary, prioritising meetings according to importance and urgency, taking into consideration the optimum use of Directors and Senior Manager’s time.
- Ensure diary conflicts are dealt with appropriately. Ensure all required supporting documents and papers are available in advance.
- Manage travel arrangements for the Directors and Senior Managers, including booking travel (drivers/rail/air), hotels, conferences, car parking arrangements etc.
- Provide support for strategic meetings, including production and distribution of agendas and papers, taking and circulating minutes. Ensure meeting records represent an accurate account and include all relevant decisions, comments and issues.
- Meet regularly with the Senior PA and Chairs to ensure they are fully informed of ongoing matters, diary commitments and invitations.
- Deal with correspondence relating to minutes and actions to Directors and Senior Managers in a timely manner.
- Support all internal and external visitors attending meetings and ensure they are professionally and courteously treated during their visit. Liaise with appropriate departments to book facilities and refreshments as necessary.
- Build and sustain effective relationships with internal and external contacts and stakeholders.
- Ensure suitable provision of cover for fellow PA’s during periods of absences and work closely with the Senior PA and team to ensure a consistent standard of service is provided.
- Undertake all routine and necessary administrative work.
**Essential Requirements**:
- 5 A-C grade GCSEs (or equivalent) including English and Maths.
- Formal typing qualification (RSA stage III or equivalent).
- Substantial experience in providing a PA/administrative support at an Executive or Senior Management level including proactive Diary Management and minute taking.
- Excellent word processing skills.
- Competent in the use of IT packages including Microsoft packages or equivalent.
**Alternatively, if this role is not for you but you do know somebody who would be interested please refer them to ourselves. We have a referral bonus scheme and will pay up in retail vouchers of your choice, for referrals who are not already knownto us.**
RSR Public Safety is member of the Red Snapper Group.
The Red Snapper Recruitment Group is an equal opportunities employer.
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