Administrator (Part-time, Ftc) - Princesshay
5 months ago
**Purpose of the Role**
- The role of Administrator is pivotal to the success of the Centre Management operation. The administrator is responsible for ensuring that all site based systems which inform financial matters are in place.
- The Administrator will take instructions from the Centre Manager on site and will support the operational management team.
**Key Responsibilities**
- To oversee petty cash - keeping all records of expenditure for reconciliation on a monthly basis.
- Deal with all ad hoc general enquiries and help build the relationship between occupiers, contractors and centre management.
- To control the level of stationery within budget and ensure effective cost control is in place.
- Update the utility meter readings spreadsheet and dashboard with utility meter readings on a monthly basis.
- Ensure that the telephone is answered in a professional manner and within an appropriate ring time.
- Under instruction from the Centre Manager, to keep a track of all expenditure on the shopping centre, against the agreed budgets for all properties. These records need to be held in an agreed ‘Excel’ format that is separate to any accounts system.
- To bring to the attention of the Centre Management team any discrepancies with any income or expenditure stream.
- To ensure income from the Car Parks is reconciled and banked in accordance with company procedures.
- To liaise with the accounts team on any enquiries relating to payment of suppliers.
- To issue purchase orders on instruction from the management team.
- To ensure invoices are correctly coded to properties and schedules.
- Under instructions from the Centre Manager to ensure that all periodic reporting to the client, is undertaken on a regular basis in an agreed professional manner.
- To update business systems on a daily / weekly basis with all relevant documentation keeping hard copies where relevant (safety Inspections / certificates / property diary / Contractor information / Permit to Works / Training and H&S / Meter readings).
- To support the Marketing Manager in producing information for newsletters, website and social media updates and event activity.
- The co-ordination of periodic internal meetings to ensure communication between all parties is satisfactory.
- To reconcile and bank income arising from the use of Public Toilets, promote and manage the onsite Meeting room hire, liaising with accounts to raise invoices as required.
- To support the Operations Manager in producing and distributing parking cards to occupiers as required.
The above is not an exhaustive list of duties and you will be expected to perform different tasks as necessitated by your changing role within the organisation.
**Skills, Knowledge and Experience**
- A minimum of 5 GCSC’s including Maths and English.
- Excellent organisational and time management skills with the ability to prioritise workload and multitask in a calm and professional manner.
- Reliable, helpful and well presented.
- Ability to work in a team, or alone under the direction of Centre Manager.
- Team player with strong customer service skills, able to provide a helpful and polite service.
- Excellent verbal and written communication skills.
- Ability to deal with confidential information.
- Able to work under pressure to deadlines.
- Careful and conscientious with an aptitude for attention to detail.
- Willingness and ability to learn on the job.
- Broad knowledge of financial administration and service charges within commercial property environment.
Working Hours - Mon-Fri 10-2pm
Salary - £13.20 per hour
LI-DNI
Please see our Benefits Booklet for more information.
-
Seasonal Sales Ambassador
2 days ago
Exeter, Devon, United Kingdom Princesshay Full timeSeasonal Sales PositionAbout the Role:We are seeking a confident and driven individual to join our team as an in-store Sales Stylist. As part of our Princesshay store, you will be responsible for delivering exceptional customer service and bringing our values to life through your knowledge of our heritage, products, and offering a range of styles to suit...
-
Part Time Administrator
5 months ago
Exeter, United Kingdom Recruitment Solutions Full timeRecruitment Solutions are looking for a temporary Transport Administrator for our client John Lewis & Partners based on the outskirts of Exeter. This is an ongoing - temporary contract starting asap. Working hours are 10-1400 Monday, Tuesday, Thursday and Friday, you need to be flexible if cover is required in the morning or evenings. The pay rate is...
-
Part-time Parts Administrator
5 months ago
Exeter, United Kingdom Vertu Motors Full time**Vertu Land Rover Exeter** Here at Vertu Land Rover Exeter we are looking for a part - time Parts Administrator to join our fantastic Aftersales team! This is a great opportunity for you to begin your career with one of the largest Motor Retailers within the UK. We are offering a basic salary of £14,495 with excellent company benefits. This role will be...
-
Cleaner
5 months ago
Exeter, United Kingdom Atalian Servest Full time**Job Reference: CL/TH/22-08/935/8** **Job Title: Cleaner** **Location: Site Based** **Site Address: Princesshay, Exeter** **Postcode: EX1 1GE** **Pay Rate: £11.60** **Contract**:Temporary** **Hours per week: Variable Shift Rota - 07:00-10:00 Fridays to Wednesdays** **Business Overview** Atalian Servest and OCS have merged to create a new...
-
Part Time Administration Assistant
6 months ago
Exeter, United Kingdom Rydon Signs Limited Full timeDue to continued growth within the business, we have a part-time position for an Administration Assistant to fill at our busy office in Exeter. Knowledge of the sign industry is not essential however could be beneficial. Full training will be provided. Hours to be 20 hours per week Monday to Friday, 4 hours each day, alternatively Tuesday to Friday, 5...
-
Part Time Production Administrator
5 months ago
Exeter, United Kingdom Halls Electrical Ltd Full timeJob Title: Part Time Production Administrator The role will encompass, but will not be limited to, the following: - Collating the production staffs job sheets and data inputting this into our company software - Expediting purchased goods, to ensure that they arrive in time for each vehicle build - Checking deliveries to ensure that they match the purchase...
-
Cleaner
6 months ago
Exeter, United Kingdom Atalian Servest Full time**Job Reference: CL/TH/25-08/939/17** **Job Title: Cleaner** **Location: Site Based** **Site Address: Princesshay, Exeter** **Postcode: EX1 1GE** **Pay Rate: £11.60** **Contract**:Permanent** **Hours per week: Monday to Wednesday 07:00 - 10:00/ Thursday off/Friday-Saturday 07:00 - 10:00 and Sunday 08:30 - 11:30- 18 hours per week** **Business...
-
Supervisor
5 months ago
Exeter, United Kingdom ROSIE ROSE Full timeRosie Rose is a Basingstoke-based independent shop specializing in clothing, homewares, furniture, and gifts. We carefully select every item we sell to create an eclectic collection to suit a range of styles. Our work environment includes: - Growth opportunities - Relaxed atmosphere - Casual work attire - Company perks - To work as part of a small team on...
-
Retail Sales Assistant
5 months ago
Exeter, United Kingdom ROSIE ROSE Full timeRosie Rose is a Basingstoke-based independent shop specializing in clothing, homewares, furniture, and gifts. We carefully select every item we sell to create an eclectic collection to suit a range of styles. Our work environment includes: - Growth opportunities - Relaxed atmosphere - Casual work attire - Company perks - To work as part of a small team on...
-
Administrative Assistants
5 months ago
Exeter, United Kingdom Expressions Holidays Full timeWe want to recruit part-time administrative assistants to help with ticketing and general company administration. This is a responsible role for someone to manage their own workload but to understand its importance in relation to the company and to liaise closely with all departments within the company, particularly the sales team. In past years this role...
-
Operations Administrator
6 months ago
Exeter, United Kingdom PHS Group Full time**About The Role**: *** **Operations Administrator - Part Time** As an Operations Administrator, you play a key part in the success of phs. Working behind the scenes your skills help keep our Operations Centre running smoothly. This diverse and interesting role will require you to take responsibility for co-coordinating the service routes and effectively...
-
Part Time Sales Administrator
5 months ago
Exeter, United Kingdom Zebra Group Full timeWe are currently seeking a Sales Administrator to join our fun and friendly team in our busy office, based in Marsh Barton, Exeter. We are looking for someone with excellent communication & listening skills. A keen eye for detail, strong administration, and data entry skills. Also essential is a polite and friendly manner, positive attitude, lots of...
-
Administrative Assistant
5 months ago
Exeter, United Kingdom Ide Lane Surgery Full timeWe are looking for an administration assistant to join our friendly team at Ide Lane Surgery. The post could be full time or part time: Part time would be 20 hours across Monday-Wednesday **Benefits**: We are located on the edge of Exeter, Devon and we have free on-site parking. We are a friendly, supportive team in a purpose-built GP surgery with lovely...
-
Administrative Assistants
6 months ago
Exeter, United Kingdom Expressions Holidays Full timeWe want to recruit part-time administrative assistants to help with ticketing and general company administration. This is a responsible role for someone to manage their own workload but to understand its importance in relation to the company and to liaise closely with all departments within the company, particularly the sales team. In past years this role...
-
Watch Sales Technician
2 weeks ago
Exeter, United Kingdom The Watch Lab Full timeContract: 16 hours per week Location: Exeter - Princesshay Shopping Centre Salary: 1st Year £10,500 OTE Do you have a passion for watches and want to join a family run business? Watch Lab branches and kiosks are in central positions and located in the UKs most prestigious and busiest shopping centres, from Exeter to Inverness We currently have 55 branches...
-
Sales Administrator
6 months ago
Exeter, United Kingdom Zebra Group Full timeWe are currently seeking a Sales Administrator to join our fun and friendly team in our busy office, based in Marsh Barton, Exeter. We are looking for someone with excellent communication & listening skills. A keen eye for detail, strong administration, and data entry skills. Also essential is a polite and friendly manner, positive attitude, lots of...
-
Case Administrator
5 months ago
Exeter, United Kingdom HM Prison & Probation Service Full time**Details**: **Reference number**: - 359016**Salary**: - £22,096 - £24,718- A Civil Service Pension with an average employer contribution of 27%**Job grade**: - Other- NPS Pay Band 2 National**Contract type**: - Permanent**Type of role**: - Administration / Corporate Support**Working pattern**: - Full-time, Job share, Part-time**Number of jobs...
-
Administrator Part-time Learning Disabilities
3 weeks ago
Exeter, Devon, United Kingdom Thrifty Car & Van Rental Full timeAdministrator Location : Exeter Head Office Hours : Part Time -1 day a week (flexible day: 30 days holiday (including bank holidays) pro rata ~ Free onsite parking ~ Free onsite gym ~ Company pension scheme ~ Employee discount scheme ~ Cycle to Work Scheme ~ Discounted car hire rates If you do not have experience but have always wanted to learn...
-
Administrative Assistant
5 months ago
Exeter, United Kingdom Baker Snell Full timeAdministrative Assistant - 18-month FTC Exeter office/hybrid £23,000 **Why join** Join the Finance Operations team at an Exeter-based employer currently undergoing dynamic changes through growth and systems upgrades. Our client is looking to hire an Administrative Assistant to provide crucial support during this transitional period. Experience a...
-
Part-time Photographic Administrator
5 months ago
Exeter, United Kingdom Zebra Group Full time**Carousel Calendars is the largest general calendar publisher in the UK.** Working with our team, you will be dealing with image libraries and freelance photographers to source and select quality images for calendars and diaries as well as handling all administration work involved, so were looking for someone very conscientious with a great eye for...