New Build Conveyancing Assistant

7 months ago

Liverpool, United Kingdom Douglas Scott Legal Recruitment Full time

New Build Conveyancing Assistant

£20,000 - £23,000

Hybrid/Liverpool

The Conveyancing Assistant plays a crucial role in supporting the New Build Conveyancer in various aspects of the conveyancing transaction. Responsibilities include effective communication with clients and third parties through telephone, written correspondence, and occasional face-to-face interactions to provide advice and assistance.

Key Duties:

- Responsible for chasing various documentation, ID, mortgage offers, and searches.
- Maintain the case management system and third-party websites in real-time.
- Ensure the best possible service is provided to clients and business introducers.
- Prepare required documentation within the conveyancing process.
- Compile completion packs for the accounts department, including completion statements and invoices.
- Handle post-exchange matters as directed by the team manager.
- Assist with completions on the day of completion.
- Adhere to all policies and procedures set by my client.
- Undertake any other administrative duties required to support the team and other teams as needed.

Training & Development:

- Fully understand and adhere to all relevant company policies and procedures.
- Complete all training and reading allocated on the Training Portal (Access Training) within specified timescales.
- Attend all other training sessions rolled out by the Training Team, whether online or in person.
- Keep the training record up to date.

Essential Skills:

- At least 12 months of experience in a similar role.
- Strong administrative skills acquired in an office environment.
- Excellent attention to detail.
- Good telephone manner.
- Proficient in Microsoft Office.
- Highly organized.
- Willingness to learn new skills.
- Experience using a case management system (Proclaim).

Following the probation period, my client offers a flexible hybrid working arrangement, allowing employees to balance their work between the office and remote locations. This further enhances the overall work experience and supports a healthy work-life balance. The Conveyancing Assistant is expected to contribute to the smooth functioning of the team and uphold the standards and values of my client.

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