Front Desk Assistant

4 weeks ago

Dunstable, United Kingdom Priory Gardens GP Surgery Full time

Duties:

- To support and assist walk in patients with their query.
- Book patient appointment in accordance with our booking process.
- Maintain an efficient appointment system by offering new and follow up appointments to patients who walk in.
- Effectively support drop-in clinics so patient is seen in a timely manner.
- Record requests for home visits.
- Record all messages accurately at the time they are taken and direct to appropriate team.
- Respond to general enquiries and explain Surgery procedures to enquirers.
- To open all incoming post and date stamp with distribution to most appropriate area.
- To ensure Practice Reception and waiting areas are kept clean and tidy through the day.
- To receive, check and sign for incoming deliveries of equipment, stationery, and vaccines etc ensuring they are stored away and recorded as appropriate.
- To stock up the reception area with all relevant clinical or non-clinical supplies such as registration packs, change of address forms, online access registration forms, sample bottles etc.
- To receive and deal with specimens from patients promptly, checking details and storing in

fridge ready for collected by courier.
- Update waiting screen with practice latest news directed by Business Manager.
- Register and deduct all patients in accordance with our practice policy.
- Process LINKS on systm one.
- Track the movement of medical records via PCSE.
- Order supplies from PCSE.
- Arrange collection and delivery of paper patient records.
- Building relationships with PCSE and dealing with patient record queries.
- Track the movement of medical records via PCSE.
- Order supplies from PCSE.
- Arrange collection and delivery of paper patient records.
- Download and assign Econsultants
- Monitor and process all incoming electronic letters via SystmOne.
- Scan on all incoming letters and assign them to the Patient’s Medical Record.
- To take responsibility for ensuring visitors to the practice sites in line with the primary care policy and procedure on ‘visitors to site’
- Referrals to social prescribers
- Work with the GP Assistants to ensure patient journey is effective.
- Process all front desk administration including tasks.

Job Summary

Front Desk Assistant is to support the smooth running of clinics by being first point of call of our help desk, assisting patient with their needs and administrative duties.

Front Desk Assistant
- Liaise with hospital, social and nursing services staff as required.
- Treat patients with courtesy and efficiency and provide a helpful response to all enquiries

received.
- To deal with routine verbal information, requests from patients and other callers in person and

on the telephone
- Register and document patients in accordance with Practice policy
- To comply with Data Protection Act requirements for confidentiality of patient information.
- To contribute to training and induction of new staff
- To take responsibility for ensuring visitors to the practice are checked line with the practice policy.
- To participate and contribute to regular and practice Meetings were deemed

necessary.
- To understand the importance of Health and Safety, to familiarise yourself with and follow all

Practice protocols and procedures reporting back problems to line managers immediately.
- To deal with all users of the service e.g. patients, health professionals and family members in

a professional manner, taking care and time to acknowledge and understand their needs.
- To adhere to non-discriminatory policies and to treat patients and work colleagues with

courtesy and respect.
- To promote good team working conditions and understand the needs of the other team

members.
- To follow relevant procedure in calling for the appropriate level of assistance in an emergency.
- To work in accordance with Practice policies and guidelines at all times.
- To always adhere to Trust Information Security Policy, in particular ensuring there are no breaches of confidentiality.
- To work flexibly and effectively within the Practice teams so that essential priority tasks are
- covered and dealt with.
- Other duties as may be required in accordance with this grade of post.

Personal Specification

Experience
- Essential

Experience of dealing with public. Understanding of confidentiality and disclosing information Knowledge and use of Microsoft work Ability to work under pressure, worked with data bases
- Desirable

Experience of working in a GP practice Knowledge of patient administration systems worked as an receptionist/administrator/ HCA basis

**Qualifications**:
Qualifications GCSE grades in English & Maths Qualified to NVQ level 2 / 3.

Working towards GP Assistant or hold a GP Assistant qualification

Report to GPA Manager

**Job Type**: Part-time
Part-time hours: 25-30 per week

**Salary**: £11.00 per hour

**Benefits**:

- Employee discount
- Free parking
- On-site parking
- Store discount

Schedule:

- Monday to Friday
- Overtime

Ability to comm

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