Theatre Bookings Executive

3 months ago

London, United Kingdom Cadogan Clinic Full time

**Job Objective**:
To contribute to the smooth running of the Theatre Bookings Process. To initiate and carry out intelligent and efficient Theatre scheduling for the most economical and profitable outcome. To adhere to the Theatre booking guideline and deal with queries efficiently, professionally, and promptly.

**Core Responsibilities**:

- Confident and creative scheduling of theatre slots - liaising with Surgeons personal assistants and practices to administer theatre bookings. Taking ownership and directing the bookings, moving slots around if you can make efficiencies or to fit another booking in.
- Never saying ‘no’ to a booking - liaising closely with Theatre Manager as to how we can sensibly fit a booking in to make the most economic use of scrub teams, not having them hanging around in between procedures.
- Ensuring anaesthetists are booked and confirmed in advance - liaising with anaesthetic group practices and individual anaesthetists.
- Ensuring consumables are arranged prior to surgery. and appropriately tracked/ billed.
- Financial transactions - ensuring monies are taken legitimately and efficiently and billing consultant’s offices and companies.
- Professionalism - ensuring the patient journey is smooth and reassuring and that their booking is confirmed in a professional and timely manner.
- Always looking for opportunities to improve the bookings’ function.

**Key Performance Indicators (KPI)**:

- Take payments in full, from patients prior to procedure.
- Ensure patients booking confirmation is sent within 48 hours of booking.
- Ensure patients have returned their pre-operative questionnaire; it is uploaded onto the Patient Management System and passed to the Ambulatory Team to identify any potential problems before admission date.
- Ensure Anaesthetists are booked and confirmed prior to procedure date.
- Ensure all products and consumables have been ordered ahead of procedure.
- Ensure consultants’ diaries are open, updated, and correct and allocated to the correct consulting room.
- Produce daily and monthly performance information.
- Driving improvements in the bookings function including performance reporting automation and IT enhancements.
- Cover CCP bookings Support.
- 100% compliance to e-learning and mandatory training.

**Job Specifics and Attributes**
- You will be an excellent communicator who enjoys working as part of a team.
- A keen eye for details, a natural organiser and ability to multitask.
- Build excellent relationships with consultants, respond to their individual needs.
- Build open and trusting relationships with consultants and their secretaries.
- Demonstrate a willingness to proactively seek and promote new ideas and business opportunities.
- Take accountability for your own professional development.

**Essential Duties and Responsibilities**:

- Assist in the day-to-day operations of the organization.
- Assist in the preparation of reports, correspondence, and other documents.
- Maintain office supplies and equipment.
- Answer phone calls, take messages, and return calls promptly.
- Maintain filing system for various files and records.
- Process credit card payments for various vendors.
- Assist with various projects and initiatives as directed by the President.
- Perform other duties as directed by the President or Vice President.

**Skills Required**:

- Excellent verbal and written communication skills along with strong interpersonal skills.
- Ability to prioritize tasks based on importance and complete tasks in a timely manner.
- Ability to work independently as well as collaboratively with others when necessary.
- Excellent organizational skills, attention to detail, and ability to prioritize tasks are essential for this position.

**Salary**: £26,000.00-£28,000.00 per year

**Benefits**:

- Company events
- Company pension
- Cycle to work scheme
- Discounted or free food
- Employee discount
- Free flu jabs
- Gym membership
- Health & wellbeing programme
- Referral programme
- Work from home

Schedule:

- Monday to Friday

**Experience**:

- Microsoft Excel: 1 year (preferred)

Work Location: In person

  • Theatre Bookings Executive

    3 months ago

    London, United Kingdom Cadogan Clinic Full time

    **Job description** **Job Objective**: To contribute to the smooth running of the Theatre Bookings Process. To initiate and carry out intelligent and efficient Theatre scheduling for the most economical and profitable outcome. To adhere to the Theatre booking guideline and deal with queries efficiently, professionally, and promptly. **Core...

  • Theatre Production Assistant

    8 hours ago

    London, Greater London, United Kingdom Ambassador Theatre Group Full time

    Ambassador Theatre Group is seeking a highly skilled and experienced individual to join our team as a Stage No. 1 on the touring production of The Book of Mormon.About the Role:Assist the Stage Manager in the smooth operation of the production, ensuring that all aspects of the show are executed to the highest standard.Coordinate the movement of scenery,...

  • Theatre Production Assistant

    10 hours ago

    London, Greater London, United Kingdom Ambassador Theatre Group Full time

    Ambassador Theatre Group is seeking a highly skilled and experienced individual to join our team as a Stage No. 1 on the touring production of The Book of Mormon.About the Role:Assist the Stage Manager in the smooth operation of the production, ensuring that all aspects of the show are executed to the highest standard.Coordinate the movement of scenery,...

  • Assistant Stage Manager

    1 month ago

    London, WC2N 5DE, United Kingdom Ambassador Theatre Group Full time

    Assistant Stage Manager (Book Cover) ATG Entertainment is proud to stand at the forefront of the live entertainment industry.   Our expertise and capabilities enable producers and other creatives to bring their visions to life and create unforgettable performances for audiences, presented in our landmark venues and delivered with exceptional...

  • Theatre Wardrobe Specialist

    6 days ago

    London, Greater London, United Kingdom National Theatre Full time

    Job Title: Wardrobe DeputyCompany: National TheatreJob Summary:We are seeking a highly skilled and experienced Wardrobe Deputy to join our team. The successful candidate will have a strong background in maintenance wardrobe and previous touring experience.Key Responsibilities:Assist in the maintenance and upkeep of costumes and wardrobe itemsCollaborate with...

  • Theatre Marketing Executive

    3 weeks ago

    London, United Kingdom Get Recruited (UK) Ltd Full time

    THEATRE MARKETING EXECUTIVEWEST LONDONUPTO £38,000 (FLEXIBLE) + GREAT BENEFITS + CULTURETHE OPPORTUNITY:Get Recruited are recruiting on behalf of a well established theatre and entertainment production company who are looking for a Theatre Marketing Executive to join their team! As the Theatre Marketing Executive you will take lead on managing the marketing...

  • Theatre Marketing Executive

    3 weeks ago

    London, United Kingdom Get Recruited Full time

    THEATRE MARKETING EXECUTIVEWEST LONDONUPTO £38,000 (FLEXIBLE) + GREAT BENEFITS + CULTURE THE OPPORTUNITY:Get Recruited are recruiting on behalf of a well established theatre and entertainment production company who are looking for a Theatre Marketing Executive to join their team! As the Theatre Marketing Executive you will take lead on managing the...

  • Theatre Marketing Executive

    3 weeks ago

    London, United Kingdom Get Recruited Full time €38,000

    THEATRE MARKETING EXECUTIVE WEST LONDON UPTO £38,000 (FLEXIBLE) + GREAT BENEFITS + CULTURE THE OPPORTUNITY: Get Recruited are recruiting on behalf of a well established theatre and entertainment production company who are looking for a Theatre Marketing Executive to join their team! As the Theatre Marketing Executive you will take lead on managing the...

  • Theatre Marketing Executive

    4 weeks ago

    London, United Kingdom Get Recruited Full time

    THEATRE MARKETING EXECUTIVEWEST LONDONUPTO £38,000 (FLEXIBLE) + GREAT BENEFITS + CULTURE THE OPPORTUNITY:Get Recruited are recruiting on behalf of a well established theatre and entertainment production company who are looking for a Theatre Marketing Executive to join their team! As the Theatre Marketing Executive you will take lead on managing the...

  • Theatre Marketing Executive

    3 weeks ago

    London, United Kingdom Get Recruited Full time

    THEATRE MARKETING EXECUTIVEWEST LONDONUPTO £38,000 (FLEXIBLE) + GREAT BENEFITS + CULTURE THE OPPORTUNITY:Get Recruited are recruiting on behalf of a well established theatre and entertainment production company who are looking for a Theatre Marketing Executive to join their team! As the Theatre Marketing Executive you will take lead on managing the...

  • Theatre Marketing Executive

    2 weeks ago

    London, United Kingdom Get Recruited (UK) Ltd Full time

    THEATRE MARKETING EXECUTIVE WEST LONDON UPTO £38,000 (FLEXIBLE) + GREAT BENEFITS + CULTURE THE OPPORTUNITY: Get Recruited are recruiting on behalf of a well established theatre and entertainment production company who are looking for a Theatre Marketing Executive to join their team! As the Theatre Marketing Executive you will take lead on managing the...

  • Executive Assistant to the Chief Development Officer

    1 week ago

    London, Greater London, United Kingdom National Theatre Full time

    About the RoleThe National Theatre is seeking a highly skilled and experienced Executive Assistant to provide senior-level support to the Chief Development Officer and the Director of Development. This is a key role within the Development team, requiring a proactive and diplomatic individual who can manage complex diaries, coordinate supporter...

  • Executive Assistant to the Chief Development Officer

    1 week ago

    London, Greater London, United Kingdom National Theatre Full time

    About the RoleThe National Theatre is seeking a highly skilled and experienced Executive Assistant to provide senior-level support to the Chief Development Officer and the Director of Development. This is a key role within the Development team, requiring a proactive and diplomatic individual who can manage complex diaries, coordinate supporter...

  • Theatre Marketing Executive

    4 weeks ago

    West London, United Kingdom Get-Recruited (UK) Ltd Full time

    THEATRE MARKETING EXECUTIVE WEST LONDON UPTO £38,000 (FLEXIBLE) + GREAT BENEFITS + CULTURE THE OPPORTUNITY: Get Recruited are recruiting on behalf of a well established theatre and entertainment production company who are looking for a Theatre Marketing Executive to join their team! As the Theatre Marketing Executive you will take lead on managing the...

  • Theatre Marketing Executive

    2 weeks ago

    West London, United Kingdom Get-Recruited (UK) Ltd Full time

    THEATRE MARKETING EXECUTIVEWEST LONDONUPTO £38,000 (FLEXIBLE) + GREAT BENEFITS + CULTURETHE OPPORTUNITY:Get Recruited are recruiting on behalf of a well established theatre and entertainment production company who are looking for a Theatre Marketing Executive to join their team! As the Theatre Marketing Executive you will take lead on managing the marketing...

  • Booking Administrator

    3 months ago

    London, United Kingdom Cadogan Clinic Full time

    **Job Objective**: To contribute to the smooth running of the Theatre Bookings Process. To initiate and carry out intelligent and efficient Theatre scheduling for the most economical and profitable outcome. To adhere to the Theatre booking guideline and deal with queries efficiently, professionally, and promptly. **Core Responsibilities**: - Confident and...

  • Executive Assistant

    3 months ago

    London, United Kingdom Attic Recruitment Full time

    Are you an experienced Executive Assistant with experience working in theatre or a relevant field? We have a superb role supporting this innovative and forward thinking international theatre production team in the heart of the West End. You need to have had a minimum of 5 years EA experience - knowledge of West End theatre and a real passion for the...

  • Prop Maker

    7 hours ago

    London, Greater London, United Kingdom National Theatre Full time

    Job Summary:The National Theatre is seeking a highly skilled Prop Maker (Grade 1) with expertise in furniture making, carpentry, metalwork, and small-scale mechanical prop making to join our workshop team.Key Responsibilities:Manufacture, modify, and repair props to a high standard, utilizing a wide range of materials and tools.Work collaboratively with...

  • Prop Maker

    10 hours ago

    London, Greater London, United Kingdom National Theatre Full time

    Job Summary:The National Theatre is seeking a highly skilled Prop Maker (Grade 1) with expertise in furniture making, carpentry, metalwork, and small-scale mechanical prop making to join our workshop team.Key Responsibilities:Manufacture, modify, and repair props to a high standard, utilizing a wide range of materials and tools.Work collaboratively with...

  • Theatre Marketing Executive

    5 days ago

    London, Greater London, United Kingdom Get Recruited Ltd Full time

    Job Title: Theatre Marketing ExecutiveJob Type: Full-timeCompany: Get Recruited LtdLocation: Remote (West London)Job Description:We are seeking a highly skilled Theatre Marketing Executive to join our team at Get Recruited Ltd. As a key member of our marketing team, you will be responsible for developing and executing comprehensive marketing plans to achieve...