Team Administrator

4 months ago

Bridgend, United Kingdom Partnerships for Progress (PfP) Full time

Following another positive CIW Inspection and in line with our Business Plan and growth strategy we are pleased to announce that we have an exciting new vacancy to join our growing staff team and be part of exciting and prosperous service at our Residential Family Centre, Ty Seren, situated in Bridgend, South Wales.

PfP provides residential support to families in circumstances where there are concerns about parents’ ability to care safely for their child(ren).

We are currently recruiting a Team Administrator to help us provide high quality care and support to children and their families during their stay with us. As a primarily administrative role, the job requires a high level of office based skills in supporting the Organisational and Management Teams in recording, reporting and responding to a variety of tasks.

Each family staying with us has their own unique set of goals which we endeavour to help them achieve by providing support, advice and guidance during their stay, which is usually at least 14 weeks in duration.

As a 24-hour Service, staff members are on site at all times to provide planned support and respond to any issues arising. This role however, being office based is Monday - Friday working flexibly between 8.00am-5.30pm.

We are recruiting a Team Administrator the salary range will be between £22,000-£25,000 plus bonus schemes and benefits (see below).

If you are passionate about making a difference in the lives of individuals, have an ability to form respectful trusting relationships with individuals and are able to work well as part of a team, we would love to hear from you.

We pride ourselves on our open, innovative and collaborative culture where we continually seek opportunities to enhance our Services.

We strive to create a working environment that, despite being challenging on occasions, is always fulfilling and supportive.

**Why join the PfP team as our Team Administrator?**

1. If you share our Values and believe in our Mission to support each child to have the best start in life.

2. If you want to make a wider contribution to society by helping us achieve our two core service aims (see below).

3. If you want to be part of a growing team that is passionate about what we do and also the positive supportive team culture we are building.

4. If you want to help us grow and be successful; this role is at the heart of the organisation - not only supporting the organisation’s leadership and management team but representing PfP to those we partner with externally and ensuring we provide all of our customers with a great service.

We are pleased to offer the following benefits:

- A competitive salary
- 22 days (plus 8 days bank holiday) annual leave per annum (full time equivalent)
- Free onsite parking
- Free advanced DBS checking and update service reimbursement
- In depth induction package overseen by our experienced and knowledgeable MDT members, in addition to ongoing training opportunities.
- Eligibility for our Pension Scheme and Life Insurance benefits
- A variety of employee wellbeing initiatives.
- Eligibility for Blue Light Card.
- Subsidised gym membership.

For an informal discussion about this role, please contact our Recruitment Team on 01656 335555.

**Main purpose of role**:
The Team Administrator’s key responsibilities are to:

- Ensure administration in the recruitment, HR, training, finance and operations areas complies with relevant legislation and PfP’s processes.
- Support PfP’s organisational management team to:

- Reviews, check, and help improve processes and documents.
- Maintain good document control (including recording amendments to policies, procedures and documentation).
- Deliver agreed priorities and projects.

**Key accountabilities**:

- Team (Recruitment, HR and Training)_
- Support the HR Officer in the fulfilment of their duties and completion of all relevant recruitment, HR and training processes including:

- Posting and updating of jobs on PfP’s website, other websites and social media.
- Co-ordinating 1st and 2nd stage interviews and preparing interview packs.
- Setting up new employees (including personnel files) and liaising with them to ensure any pre-start documentation and training is completed.
- Maintaining HR records relating to employees (including training completion, team meeting attendance, change of details and leavers forms).
- Organising HR-related meetings; taking and reviewing minutes/transcripts, following-up on agreed actions.
- Maintaining Recruitment, HR and Training databases; producing regular reports on recruitment, headcount and HR/training indicators.
- Following up with centre management to ensure agreed deliverables are compliant and highlighting any developing concerns with regard to measures e.g. return to works, supervisions, appraisals, probation reviews, induction, competency assessments, training etc.
- Ensuring agreed changes in HR status (e.g. pay and terms) are reflected in relevant writ

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