Support Secretary

2 months ago


Sheffield, United Kingdom Sheffield Teaching Hospitals NHS Foundation Trust Full time

An exciting opportunity has arisen for a support medical secretary to join the orthopaedic team based at Northern General Hospital. We are looking for an individual who will work within a large team providing support to our medical secretaries and consultants. If you are an enthusiastic, forward thinking individual then this role may be for you.

**We are looking for someone**:

- To support the medical secretaries in providing a high standard of secretarial and clerical support for the medical staff and their team.
- To provide cover for medical secretaries in their absence ensuring a 5 day service.
- Actively contribute to the smooth running of the department.

There are x3 support secretary roles available. One role is 30 hours a week working Mon/Tues/Thurs/Fri. One role is 15 hours a week working Mon/Wed. One role is 15 hours a week working Tues/Wed.

To maintain activity recording on Patient Centre systems and any other identified data bases, in line with hospital policy to meet local and national targets.

To be able to work with the waiting list co-ordinators and schedulers to co-ordination clinics and theatre lists, liaising with scheduling team / operational manager.

To support clinical work for designated clinicians, including maintaining referral databases, setting up patient case notes, organising appointments and transport if required, organising other support such as interpreter services, typing of confidential letters and reports and managing discharge administration and chasing results.

To ensure filing, photocopying and other administrative tasks are dealt with appropriately

To support the medical and clerical team with the Trauma Conference.

You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.

Please view the attached Job Description and Person Specification documents for full details regarding this post.


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