Receptionist/administrative Assistant

4 weeks ago


Holywood, United Kingdom Ashton Recruitment Full time

**Ashton Recruitment require a Receptionist/Administrative Assistant our client based in Belfast city centre.**

**Position**:Receptionist/Administrative Assistant

**Location**:Holywood

**Duration**:Temporary (Maternity Cover)

**Rate of Pay**: £20,450 to 20,804

**Hours of work**: 36.25 hours per week from 08:30-16:30

**Duties will include (but not be limited to)**:

- To receive, advise and assist visitors to the school as required in a prompt, pleasant and professional manner.
- To operate the door entry access system (VPass) and allocate visitor/contractor passes and pupil door passes.
- To operate the telephone switchboard system.
- To deal with all calls in a prompt, pleasant and professional manner; accurately recording messages and passing messages or queries to the relevant member of staff.
- To record
- pupil absences (considering notification received through the Iris ParentMail System)/ pupils on educational visits etc and
- to record pupils who have signed in late/left early (using the VPass system) on a daily basis - morning and afternoon on the School Management System (SIMS).
- To record on the school Calendar the names of pupils attending events 8. To record details of pupils’ permission to be absent
- To provide cover for the Office Manager during lunch breaks and at other times. In addition, to be in attendance on a small number of specific events outside School Office hours such as the AQE tests and Open Morning

**Essential Criteria**:

- 1-2 year’s previous experience in a similar role
- Highly proficient with Microsoft Office and other packages
- Good organizational skills

The school will pay the person appointed for the days worked in the course of a school year (which is normally 190), an additional 10 days over the summer (defined as 2 at the end of the summer school

term and 8 days before the pupils first attend school in the new academic year), statutory holidays (13 days) and 21 days’ annual leave (which rises to 25 after 5 years’ service).

On occasions when it is necessary for the person appointed to work additional hours, for example to assist with special events (eg Open Day, AQE days or school plays/concerts), these will be by

agreement and the additional hours will be regarded as over-time and paid accordingly. This is a term-time only appointment

**Ashton Recruitment is acting as a Recruitment Business.**

**Job Types**: Full-time, Fixed term contract
Contract length: 12 months

**Salary**: £20,450.00-£20,804.00 per year

**Benefits**:

- On-site parking

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- No weekends
- Overtime

**Experience**:

- receptionist: 1 year (required)
- Administrative: 1 year (required)
- Microsoft Office: 1 year (required)
- Organisational skills: 1 year (required)

Work Location: One location



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