Asset Administrator

2 months ago

London, United Kingdom The Arch Company Full time

**JOB PURPOSE**

Primarily working with the Professional Services team, they will also collaborate with colleagues across The Arch Company business and third parties such as solicitors or surveyors.

**KEY ACCOUNTABILITIES**

**Team Administration**
- Preparation of forms, e.g., property change forms to update the company database, Know Your Customers form, etc.
- Producing detailed Maps, Plans and Photos for team cases
- Preparation and input of team expenses
- Preparation of internal meeting packs and minuting meetings
- Production of letters, e.g., rent review notices
- Room bookings and catering
- Assist with travel and hotel bookings
- Arranging purchase orders
- Updating team trackers
- Undertaking credit checks
- Obtaining data from Government portals (VOA and EPC)
- Assisting with the new starter onboarding process
- Coordination with the wider business function

**Document Management**
- Using SharePoint to scan and file all company documentation so the teams know where to source, e.g., signed leases, statutory declarations, rent review memorandum, etc..
- Setting up of ShareFiles for our agents and uploading required documentation
- Organising/obtaining EPC certificates
- Obtaining lease plans
- Obtaining title registers and title plans from HM Land Registry
- Obtaining missing leases
- Post scan and distribute post to the relevant team members/departments and file

**Investment Committee (“IC”) Process Support**
- Preparation of SIC agenda and case packs for the SIC meeting
- Minuting the SIC meeting
- Making sure amended papers are uploaded to Keystone
- Producing JV/IC packs for the CEO, Shareholders and Senior Leadership Team
- Preparation of SIC & AIC summaries for the Senior Leadership Team

**KEY SKILLS, EXPERIENCE AND QUALIFICATIONS**
- Good interpersonal skills and ability to work at all levels
- Proficient in Microsoft Office particularly Excel and Outlook
- Ability to absorb information and learn quickly
- Excellent organisational skills
- Ability to work under pressure and to timescales
- Ability to guide others in the team

**Characteristics**:

- High level of accuracy
- Patient
- Proactive
- Friendly and approachable
- Natural confidence
- Helpful and able to problem solve
- Willing to add value by enabling others

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