Ea/pa to Snr Management

1 month ago

London, United Kingdom Pertemps London Full time

**Property EA/PA to Senior Management
£45,000-£50,000
Location - City**
Excellent opportunity for an experience EA/PA that has worked at Senior Management level ideally within Property/Real Estate
**About the Company**
This leading Property Group is a privately-owned, residentially led property developer, specialising in the delivery of design-led, high-quality schemes throughout London and the South-East. Their portfolio covers high-end boutique developments, residentiallyled mixed use schemes and large regeneration projects. The company are growing rapidly and will continue to do so in a controlled manner. As such, the teams they assemble for our developments need to mirror our own standards and aspirations.
**OVERALL RESPONSIBILITY**:
Executive Assistant to provide hands on administrative and secretarial support to the CEO and the MD of this Small to medium size Property company situated in the City
**Key Responsibilities**
Act as first point of contact for all enquiries for information from the Managing Director, redirecting and responding as appropriate, and ensuring that all other tasks are completed to a high standard as required.
- Manage and co-ordinate the CEO's diary for internal and external meetings, including all professional engagements and any other appointments, (including personal such as dentist, doctors etc.)
- Maintain a schedule of Board, Executive Management meetings and others, ensuring agendas, reports and minutes are typed and distributed in a timely manner.
- Ensure rooms are booked and refreshments and lunch are arranged with the Office Manager, when required
- Produce documents, briefing papers, reports & presentations which will demand a high level of
- competence with the Microsoft Office suite including Word, Excel and PowerPoint. (This involves proof reading, editing, and reworking these documents
- Arrange event bookings, travel, and accommodation
- Orchestrate and manage the organisation of high profile and critical meetings involving an extensive range of internal and external attendees
- Accompanying CEO to some meetings, taking minutes and expedient distribution of appropriate information
- Editing and correction of speeches and written submissions
- Manage expenses
- Manage and control any budgets assigned to you, in accordance with agreed procedures and timetables. This will also involve the periodic negotiation of supplier contracts.
- To maintain high standards of probity and confidentiality.
- An element of dealing with personal business for the CEO
- Maintain contacts database.
- Delegating work to others on behalf of the CEO
- Liaising with clients, suppliers and other staff as required
- Ad-hoc administrative tasks
- Work with the PA to the COO on various meetings / events

**Requirements**:
" Relevant professional qualification, or Degree level qualification preferred
" Well presented
" Excellent minute taker
" Highly developed IT skills: Microsoft packages - Word, Excel, Outlook and PowerPoint
" Excellent verbal and written communication skills
" Experience working as an Executive Assistant or Senior Director level
" Efficient and self-motivated
" Personable and approachable
" Exceptional and proven organizational, planning, and administrative skills
" Calm under pressure
" Works in a systematic and methodical way, focusing on 'right first time' to minimise number of revisits on actions & activities
" Receptive to change, embraces new challenges to quickly familiarize themselves in a new company in terms of organization and culture
" Able to use initiative and solve problems
" Discreet when dealing with confidential information
" Flexibility around contracted hours may be required as business priorities demand
" RSA typing qualification or equivalent.

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