Purchase Ledger Assistant

2 weeks ago

Nottingham, United Kingdom Nottingham Forest Football Club Full time

**Contract**: Full Time, 37.5 hours a week

**Location**: The City Ground, Nottingham, NG2 5FJ

**Working Arrangements**: On site

**Closing Date For Applications**: 9th Feb 2024

The primary responsibility is to check and process purchase invoices, reconcile supplier statements, and resolve any purchase enquiries or disputes. The role will monitor company spending, preparing and processing payments by BACS for all goods and services purchased by the Club

**The Perks of the Job**:

- Opportunity to access tickets for events at The City Ground.
- Employee Assistance Programme.
- Access to high street and gym discounts.
- Discount within our Club shop.
- Free on-site parking.

**Key Tasks and Responsibilities**:

- Process all supplier invoices within the Club’s accounting system against agreed purchase orders in an accurate and timely manner.
- Production of monthly aged creditor reports, highlighting any queries or issues that may arise.
- Answer any queries that suppliers may have on status of invoices due for payment.
- Be the champion for the department on purchase order training and queries across the Club, ensuring procedures are being followed correctly.
- Manage the new supplier onboarding process, ensuring all Club forms and procedures are being adhered to.
- Liaise with department heads regarding authorisation of invoices and purchase orders to ensure invoices are processed in a timely manner.
- Monthly sales invoicing for ad hoc items that may occur.
- Monthly supplier statement reconciliation, ensure missing invoices are accounted for.
- Ensure all departmental post is opened frequently to ensure capture of all paper based invoiced/statements.
- Assist with the year-end and interim audit where necessary ensuring all information if provided for sign-off within the timeframe set.
- Upkeep of supplier and customer data, making sure that all information is correct and up to date, and endeavouring to keep contact information as complete as possible.
- Manage the petty cash and cash floats process across the club, ensuring receipts are logged and posted to the accounting system.
- Reporting match attendance figures to the Premier League following each home league fixture.
- Upkeep of all agent fee and solidarity trackers to assist with cashflow and supplier reporting.
- Any other ad hoc duties required.

**Skills, Experience and Knowledge**:

- Ideally qualified or working towards AAT or similar
- Previous experience using finance management systems, e.g. MS Dynamics
- Previous experience in processing payments, raising invoices and raising POs.
- Excellent relationship building skills
- A strong customer service ethos with the ability to drive this culture within the team
- Taking ownership of problems through to resolution

**Our Commitment to Equality, Diversity & Inclusion**Our Commitment to Safeguarding**
- As part of the Club’s commitment to safeguarding, the successful applicant may be required to undergo a Disclosure Barring Service (“DBS”) check or an enhanced DBS check. The results of a DBS check will be considered on an individual basis, and the Club will act in a proportionate manner when deciding whether or not to proceed with the appointment._
- An FA Enhanced DBS disclosure is required for all relevant new appointments to the Club. Individuals will be asked to declare any convictions, cautions or reprimands, warnings or bind-overs that may have been incurred. The Club reserves the right to carry out risk assessments where content has been disclosed on a DBS disclosure if it feels that it is relevant to the job requirements. Failure to satisfy the Club and the EFL's safeguarding requirements may lead to the job offer being withdrawn or, if they have already started employment, summary termination of the employment._

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