Office Administrator

7 months ago

Edinburgh, United Kingdom Kin + Carta Europe Full time

Want to help build a world that works better for everyone? Kin + Carta is a global digital transformation consultancy that makes a difference to the billions who now work, play, shop, communicate and share online.

Join 2,000 curious and diverse minds in connecting people, data and technology to produce amazing experiences for some of the world's most influential companies. Become a maker, builder or creator as we explore the possibilities of sustainable digital technology, helping clients to rapidly innovate, modernise their systems, enable their teams, and optimise for continued growth.

We focus on tech but we're a proudly inclusive business with trust and human connection at its heart. People, the planet, and profit matter equally to us which is why we're a certified B Corporation in the United States and Europe. With additional offices in South America, there is a place for you here wherever you're based.

**The Role in a Nutshell**:
As an Office Administrator at Kin + Carta, you will be working as part of a team of other Office Experience specialists based in our offices across the UK. The team are passionate about creating a great work environment for everyone that works here at K+C and you will be too You will have some previous Office administration experience and will provide a positive and friendly company image by acting as the first line of contact to visitors, clients, tradespeople and vendors in person, online and via telephone; undertaking administrative tasks to ensure everyone has the support they need to work efficiently. With excellent organisational and time management skills, you'll be used to working with little or no supervision and happy working as part of a collaborative, multifunctional team in a fast paced environment. As an Office Experience Administrator you will be self motivated and trustworthy and comfortable with making quick decisions and prioritising your work effectively. You'll be working within a people-first technology company which is growing and you will be actively involved in helping us to foster and promote the K+C working culture. The Office Experience team are committed to being environmentally conscious; as a B.Corp we strive to minimise our environmental impact however possible.

**What to expect**:

- Day to day facilities management at our Edinburgh office
- Health & Safety Reporting
- Fire marshal duties and responsibilities
- Be the first point of contact for all office enquiries via telephone and in person
- Ensuring the smooth reception of visitors, couriers and tradespersons
- Assist staff whenever necessary via FreshService, Slack or in person
- Managing meeting room bookings & restocking of supplies/refreshments
- Manage general correspondence
- Act as main liaison between K+C and the Landlord (re: access, building maintenance etc)
- Maintain a high quality working environment for our K+C colleagues
- Collate and reconcile monthly OX budget
- Ready to work as a team, support others and help with any additional responsibilities that present themselves that come up

The type of person we'd love to meet
- Previous administrative experience in a busy office environment
- Excellent organisational and time-management skills
- The ability to prioritise tasks and work under pressure
- Good team-working skills
- Excellent interpersonal, verbal and written communication skills
- Attention to detail
- Flexibility and adaptability to changing workloads
- A problem-solving approach to work
- You are self-motivated, eager to identify work to do, work proactively and be eager to learn
- You are approachable, friendly and always willing to help
- You are an administration expert
- You have unwavering enthusiasm for people and the organisation
- You have high levels of emotional intelligence and are able to deal with high levels of ambiguity
- You are highly creativity and always think outside the box in order to generate new ideas
- You are optimistic and positive with a can-do attitude
- You are eager to contribute and promote K+C's culture and ways of working

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