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Finance Assistant

4 months ago

Coventry, United Kingdom Creative Education Trust Full time

This is a fantastic time to join Ash Green's expanding, vibrant and caring learning community. We are committed to ensuring that students are stretched intellectually and that they foster a love of learning, whilst feeling valued, happy and safe. We provide an inspirational education where every young person is ready for life in our global community.

Our students have an appetite for success and our staff are committed to unleashing their potential. We know that academic achievement of the highest order is within our reach and we now look to consolidate this progress and continue to push for further sustained improvement, as we strive to become a truly exceptional school. With this in mind, we are looking for outstanding professionals to join our staff body who demonstrate the ability to achieve above national student outcomes and make a significant difference to the lives of the young people at Ash Green School.

If you have any questions please do not hesitate to contact Emma Dickinson, HR Manager, on 02476 366772 or 07548834411.

FINANCE ASSISTANT JOB DESCRIPTION AND PERSON SPECIFICATION

LOCATION Ash Green School, Coventry

SALARY Scale F points 6 -11 (£21,968 - £24,054), 37 hours per week, 52 weeks, full time/permanent.

THE ROLE To assist the Finance Manager with the day-to-day financial management of both Ash Green School and Three Peaks Primary Academy, ensuring compliance with the requirements of the Academies Financial handbook, Creative Education Trusts Finance Manual & CEAT Scheme of Delegation. To ensure high standards of financial probity and value for money within both trust academies.

REPORTING LINES The post will report to the Finance Manager.

KEY RESPONSIBILITIES  To ensure that approved procedures are followed in respect of ordering, receipting and authorising purchases of all Academy Goods and Services.  To create system generated, sequentially numbered, Academy purchase orders & to issue the appropriately authorised PO’s to suppliers.  To check all requisitions are approved by the appropriate budget holder.  To ensure all purchase orders are coded in line with each Academies nominal & cost centre coding structures as outlined in the annual budgets.  To check that sufficient remaining budget exists before submitting purchase orders for final approval.  Checking & processing deliveries and associated Goods Received Notes (GRN’s).  To regularly review the commitments reports, chase outstanding deliveries, invoices. Review commitments no longer required, and advise Finance Manager of commitments that need to be cancelled.  Review supplier statements, ensuring all invoices are paid in a timely manner and that payments are aligned to supplier payment deadlines.  Proactively deal with any queries on purchase orders, GRN’s or supplier invoices to ensure a speedy resolution. Liaise with staff and suppliers as required.  Process invoices, highlighting to the Finance Manager any non-order invoices & invoices that do not exactly match the value of the authorised purchase order.  To scan all invoices & income remittances, attaching them to transactions in the accounts system (PS Financials) in a timely manner.  To verify & enter appropriately authorised credit card transactions.  To prepare fortnightly payment schedules to aid with Payment runs, for Finance Manager to submit to Lloyds.  To assist with monthly VAT report queries, populating any gaps in supplier information.  Recording & storage in the safe of gift vouchers, maintain a signature log of any issued to staff.  Parentpay administration, update and maintain Parentpay items. Responsibility of resolving Parentpay queries by liasing with parents, students and Parentpay.  Lettings administration, passing relevant information to Finance Manager to raise Sales invoices, aid in resolution of any associated queries.  Setting up authorised new suppliers on the accounts system, including all essential static data eg: VAT registration number & bank details.  Process journals, such as monthly reprographics recharging of costs across faculties, aligned to usage.  Sort, date stamp and action any financial related post.  Maintain accurate financial records and to adopt an efficient & effective tidy filing system, ensuring that both meet audit requirements.  To answer the finance telephone, and to resolve queries both by phone and in person.  To assist the Finance Manager, as & when required, with the recording of academy assets & subscriptions on the academy asset management software (Parago).  To assist the Finance Manager with the production of financial reports for internal & Trust reporting requirements.

OTHER DUTIES  Access Arbor, as & when required to access data needed to complete finance tasks.  To raise queries with the Finance Manager, in the first instance.  Attend and participate in team meetings  To undertake ownership for various projects to meet