Administrative Assistant

4 weeks ago


London, United Kingdom Büro Ole Scheeren Full time

**Administrative Assistant, London**

This full-time role is part of our global support team and requires a high level of coordination between multiple parties in different time zones.

**Responsibilities**

Supporting the Principal and Management team
- Managing diaries, coordinating external and internal meetings and conference calls across time zones
- Global travel schedule and arrangements (visas, flight bookings, hotels, transportation, etc.)
- Managing and updating contacts data base and other central documents
- Archiving documents and drawings
- Organizing catering, meals, snacks and drinks for external and internal events
- Other tasks assigned by the Principal and the Management team

General administrative activities
- Welcoming guests to the office and ensuring the general upkeep of the office
- Coordinating and managing stationary, IT support, cleaning, suppliers, building and maintenance issues
- Managing petty cash and processing business expenses reports
- HR, Finance, PR and Marketing support tasks as assigned

**Qualifications**:

- Minimum of 2 years’ experience in a relevant position in the field of architecture or design.
- Proactive, hands-on and able to solve problems under pressure in a fast-paced environment.
- Responsible and flexible on working hours.
- Team player who is also able to work independently with mínimal supervision.
- Well organized and able to multi-task, with a high level of attention to detail.
- Excellent written and verbal communication skills in English; Mandarin or German is a plus.
- Able to manage sensitive and confidential information.
- Proficient in all Microsoft programs

The position is based in London.

We offer a permanent, full-time position with long-term prospects in our global network of offices and a dynamic environment for people who share our passion for architecture.

No agencies please.

Büro Ole Scheeren is an equal opportunities employer.

Büro Ole Scheeren is an international architecture practice with offices in Hong Kong, Beijing, London and Berlin that designs and realizes pioneering building projects and urban developments worldwide.

**Salary**: £25,000.00-£29,000.00 per year

Schedule:

- Monday to Friday

Ability to commute/relocate:

- London: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Administrative: 2 years (required)

**Language**:

- English (required)

Work Location: In person

Application deadline: 18/06/2023
Reference ID: Administrative Assistant London



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