Pharmacy Administrator

An exciting opportunity has arisen within our friendly Pharmacy department for a part time administrator who can provide a comprehensive general administrative service to the Pharmacy department working as an integral member of the Pharmacy administration team.

Provide administrative support to Trust Medicines Management Committees - liaising with the meeting chairperson and their members to facilitate timely collation and distribution of papers, transcribing of meeting minutes and chasing of actions.

Maintain pharmacy databases and systems in the interest of accurate record keeping - personnel records, HR letters, digital timesheets (eRoster), staff training etc.

Document management of key complex documents to enable adherence to robust governance processes (master templates, standard operating procedures, audit paperwork and Key Performance Indicators (KPIs) - being responsible for monitoring review dates, working with authors, making revisions and ensuring documents are cited at relevant Trust meetings to acquire necessary scrutiny, approval and final ratification.

Support pharmacy line managers with HR related matters by providing a confidential administrative support service, where required.

Support the PA to the Chief Pharmacist to ensure a comprehensive administrative support service is provided to the pharmacy senior leadership team and wider department, as required.

Be an approachable point of contact within the pharmacy admin team to the wider pharmacy team and organisation.

Complete all administrative duties for the team including typing, reports, telephone calls, data entry, filing, photocopying, arranging meetings, diary management etc. and any other tasks as required.

Kettering General Hospital NHS Foundation Trust is one of the largest employers in the area and we are on an exciting journey. Our mission is to provide safe, compassionate, and clinically excellent patient care, by being an outstanding employer for our people. We have entered into a Group Model with neighbouring Northampton General Hospital and have become University Hospitals of Northamptonshire.

**Our Excellence Values**:
Compassion

Respect

Integrity

Courageous

Accountable

Contribute to the provision of an efficient administrative and secretarial support function to Pharmacy Senior Managers and the wider Pharmacy team in order to support the effective function of the Pharmacy Department.

Be responsible for a number of office systems and databases.

Provide support to Trust level meetings pertaining to medicines and prescribing.

This part time position is for 20 hours per week and can be taken either as:
5 x 4 hour days or

4 x 5 hour days

GCSE English grade A-C (or equivalent)

RSA II Typing and/or Word-processing (or equivalent)

Sound knowledge of Microsoft Office

2 years secretarial experience