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Accounts Assistant

4 weeks ago

Blackburn, United Kingdom Zeus Personnel Ltd Full time

**Accounts Assistant
- Maternity Cover**:

- **(Potential for permanent contract after 6 months)**_
- Zeus Personnel are looking for an enthusiastic individual to join our clients Finance and Accounts team within the _property maintenance industry_. The role of Accounts Assistant will support the Finance Director to oversee accounting processes and to ensure that KPIs are achieved in Finance support, Helpdesk support & employee financial management support processes. Full training will be provided for the role._

**Looking to hire immediately with a start date for mid January 2023- training and handover due to commence mid Feb 2023**

**Hours of work**:
Full time
Monday - Friday
8:30am - 5pm

or

Flexible part/time hours may also be arranged for the role (min 22.5hrs over 3 days)

**Rate of pay**:
Starting at £22,000 pa

Or

prorata for part-time (full days or school hours considered)

**Benefits**:

- Additional leave
- Casual dress
- Company events
- Company pension
- Free parking
- 28 days holiday with extra days allocated based on performance
- Full training provided
- Gym membership
- Referral programme
- Annual Bonus scheme / Performance bonus

**Duties and Responsibilities**:

- Payment of contractors in line with agreed timeline
- Payment of suppliers in line with agreed timeline
- Manage contractor statements and disputes
- Reconciliation of customer invoicing
- Manage Customer statements and disputes
- Manage CIS Subcontractor timesheets and bi-weekly payments
- Manage employee monthly payments
- Manage company expenses and credit card reconciliation
- Management of company bills - insurances/telecoms etc.
- Supplier Invoicing process to reduce the invoice backlog to less than 2 weeks max
- Prompt closure of maintenance jobs, to ensure jobs that are completed are moving promptly to Customer Invoiced.
- Report status of completed jobs in weekly meetings
- Manage the accurate financial creation of new customer and new contractor/suppliers (E.g. customer margin agreement and correct VAT status)
- Track employee absence, annual leave allowances, sick leave, other leave
- Employee well-being meetings and performance review tracking

**Key skills**:

- Computer Literate and proficient in mathematics
- Quick learner, ability to work effectively and Demonstrate accurate use of business tools - simPRO, Xero, excel, word, reports and portals _(training provided)_
- Demonstrate accurate use of business banking systems - Handelsbanken and Lloyds Corporate Card _(training provided)_
- Privileged role requiring full confidentiality of all business and employee information
- Excellent administration skills and a professional telephone manner
- Excellent customer service skills
- Prior Knowledge of working in the property maintenance area with trades people (beneficial)
- The ability to organise and prioritise activities, manage several tasks concurrently and work under pressure, switching tasks and priorities while maintain focus
- Excellent attention to accuracy and detail in order to consistently work to a high standard
- Uses own initiative and able to demonstrate problem solving skills
- Ability to take a lead role to identify and monitor processes which require improvements
- Team player willing to support colleagues to implement actions to achieve business objectives and key performance indicators (KPIs)
- Good decision-maker, taking responsibility and being accountable for key maintenance processes

**Salary**: £22,000.00 per year

**Benefits**:

- Casual dress
- Gym membership
- On-site parking

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus scheme
- Performance bonus

Application question(s):

- Do you have a background in administration with customer service?
- Where are you located?
- Are you willing to commute to Blackburn?
- Are you willing to work full time or part time hours?
- Do you have previous experience using simPRO and Xero?
- Do you have previous experience working in finance and accounts department? (How many years?)

**Experience**:

- Accounting: 1 year (preferred)

Work Location: One location

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