Document Production Specialist

7 months ago

Manchester, United Kingdom Williams Lea Full time

Document Production Specialist

**Salary**: Competitive, plus company benefits

Location: Windmill Green, 24 Mount St, Manchester M2 3NX

Contract: Permanent, part time

Hours: 21 hours per week

Shifts: Wednesday through Friday from 9am - 5.30pm

Break details: 1-hour lunch, unpaid

Work model: Hybrid - 1 day in the office, 2 days working from home after the 90 day probationary period is successfully completed.

Williams Lea seeks a Document Production Specialist to join our team

Williams Lea is the leading global provider of skilled business-critical support services to financial, legal and professional services firms.

Sound good so far? Then this is the perfect position for you and you are just the individual that we are looking for

Purpose of role

Key responsibilities
- Producing and amending correspondence, documents, reports, deeds, attachments etc. from a variety of sources, in house style and in line with the DP systems/procedures
- Producing and amending PowerPoint presentations, organisational charts, mail merges and Excel spreadsheets and graphs
- Effectively using the DP workflow system to prioritise and deal with incoming and outgoing work
- Proof reading and checking documents that have been produced to ensure they are correct, in line with house style and, where applicable, attachments have been included
- Liaising with the DP team leader and legal PAs, as appropriate, in relation to document production matters and queries
- Effectively managing workloads to ensure all deadlines are met and clients advised of progress
- Managing and amending the firm’s model form and precedent database
- Advising clients on the appropriate formatting and styles for their documents
- Providing an expert word support function to all areas of the firm
- Regularly checking the DP workflow system and assisting wherever possible with any backlog
- Assisting others in the department whenever possible and particularly when it is evident that a colleague needs assistance with their workload
- Creating and updating standard operation procedures on the key package functions used within the firm
- Troubleshooting, in conjunction with IT, any documents which are proving problematic

Personal attributes
- Accurate typing speed of at least 70 words per minute with advanced knowledge of Microsoft Word, Outlook, Excel, PowerPoint
- Experience in corporate commercial and real estate would be advantageous, but isn’t essential
- MOS qualification (or working towards certification)
- Excellent telephone manner and attention to detail
- Excellent communication, organisational and team skills
- Flexible and dependable, able to take the initiative
- Able to remain calm under pressure and work to tight deadlines
- Conscientious, approachable, and enthusiastic
- Able to quickly build confidence, respect, and trust with others

The Package:
Private Medical Insurance, Life Insurance/Life Assurance, Company Pension, Corporate Eye Care, Personal Accident and Company Sick Pay.

Additional benefits such as Dental Insurance, Childcare Vouchers, Gym Membership, Charity Donations, Employee Offers, Retail Vouchers and Season Ticket Loan are offered at a discount on a salary sacrifice basis.

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