Personal Assistant

3 weeks ago

Oldbury, United Kingdom Pertemps Black Country Perms Full time

**PERSONAL ASSISTANT - SECRETARY
DUDLEY**
We are very excited to be recruiting a Personal Assistant/Executive Assistant to work for a Leading Manufacturing company based in Oldbury. They have been established nearly 100 years The role of the PA will be reporting to the Managing Director and providinga PA service to the Board of Directors.
This is a Permanent role which involves you working closely with the Board of Directors, Head of Strategic Planning and the HR department.
**The main duties will be**:

- Work with the Board of Directors and manage all the regular Board, Executive, Quarterly and Pension Meetings inc. collating reports and minute taking
- Where required liaise with head office in Austria on meeting schedules
- Manage the Company car fleet, Pool vehicle bookings and Fuel cards
- Manage the Company travel requirements for employees, e.g., booking hotels, flights, trains, car rental
- Manage the Board of Directors and Executive Team Annual Holiday Entitlement spreadsheet
- Assist with planning and managing Company events. E.g., Conferences, Sales Conference, Annual Golf Day
- Administrator for the Company Credit Cards
- Manage the Company's Stationery account, order printed stationery - business cards, compliment slips etc.
- Manage the Company's benefits register, deal with charity donation requests and compile the R&D report
- Approval of invoices and submission of credit card expenses
- Carry out general office duties for Head Office. E.g., ordering stationery, ordering kitchen supplies, dealing with the daily post, diary keeping for meeting rooms, refreshments, and lunch orders for visitors, taking bookings for and charging the tour guidesystem.

**The ideal person will have the following skills**:
Demonstrate a high level of discretion and confidentiality
Be hard working, self-motivated and able to think on your feet
Works well in a team with a flexible and positive approach to work
Possess excellent Microsoft office and outlook skills
Ideally have a minimum of 3 year's experience in a PA role
Be highly organised with high attention to detail/accuracy
This really is a superb opportunity for an experienced PA who is looking for that next challenge, this is a company which has been established nearly 100 years, they are all over the world, so it is an exciting time to join.

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