Property Maintenance Administrator

3 weeks ago


Dorking, United Kingdom Reed Business Support Full time

My client is a fantastic organisation within the Estate Agency field who are currently looking for a Property Maintenance Coordinator to join them on a permanent basis. You will assist the Property Management department and look after a portfolio of residentialunits. You will need to be a car owner and hold a full driving licence. Monday to Friday 09:00-18:00 and EVERY 3rd SATURDAY 09:00-13:00 **Time off in lieu the following week** - Dorking office. £26,000

**Duties and Responsibilities Property Maintenance Coordinator**:

- Day to day property maintenance issues
- Ensuring landlords, tenants, contractors, and colleagues are fully aware of actions you have taken, programmes of work and progress
- Recording all accurate file notes on the property management system
- Invoice management and processing
- Obtaining competitive quotes on behalf of the landlord
- Manage the process relating to insurance claims
- Arranging gas safety certificates
- Arranging Property Inspections
- Deposit returns, negotiating between Landlord and Tenant to resolve any damages and liaising with tenancy deposit scheme where necessary
- Comply with lettings administrative procedures and all relevant legislation
- Provide exceptional client service

**What the Property Maintenance Coordinator should have**:

- Previous experience in property maintenance or something similar, ideally use of ‘FixFlow’
- Dealing with End of Tenancy process and deposit returns
- Excellent IT skills
- Excellent telephone manner and communication skills
- Excellent organisational and time management skills
- Can multitask and work under pressure



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