Contract Review Specialist

2 months ago

Birmingham, United Kingdom Hogan Lovells Full time

Keen to become part of a truly global, collaborative team of professionals? Your journey begins here.

Job Title

Contract Review Specialist

Department

Business Services, Operations

Office Location

London or Birmingham

Reports To

Senior Manager of Procurement

Working Hours

35 hours per week, 9:30am to 5:30pm but additional hours may be required. We are happy to consider agile and flexible working patterns and are piloting a hybrid working approach, please contact a member of the recruitment team to discuss further.

Firm Description

Hogan Lovells is one of the leading global law firms. Our distinctive market position is founded on our exceptional breadth of our practice, on deep industry knowledge, and on our 'one team' global approach. Formed through the combination of two top international law firms, Hogan Lovells has over 40 offices in the Americas, Asia-Pacific, Europe, the Middle East and Africa.

With a presence in the world's major financial and commercial markets, we are well placed to provide excellent business-oriented advice to our clients locally and internationally. Our people are the key to our success, which is why we seek to recruit and retain the most talented individuals in all regions of our global practice.

Department Description

The Procurement function is responsible for the strategic, holistic management of third party spend across Hogan Lovells globally.

Role Overview

Contract Review Specialist supports sourcing projects, contract review and strategic operations’ duties and tasks as directed:
- Contract Lifecycle Management - Manage the process for review and approval of all non-IT commercials documentation to ensure compliance.- Customer Relationship Management - Develop and enhance relationships with firm stakeholders, business owners and third party suppliers.- Supplier Risk Management - Support the development and implementation of supplier onboarding and management processes to minimize risk from third party suppliers.- Supplier management - Monitor supplier SLAs and perform audits to ensure service and financial compliance across defined KPIs.

Key Responsibilities / Accountabilities

Contract Lifecycle Management- Support the development of contract lifecycle management processes specific to Procurement inclusive of contract review and workflow management.- Collaborate with the General Counsel and other key firm personnel to ensure comprehensive considerations in developing contract lifecycle management processes and procedures.- Support the implementation of standard processes to maintain appropriate governance and minimize potential third-party supplier risks.-
- Review contracts to ensure compliance with firm requirements.

Customer Relationship Management- Form and develop partnerships with stakeholders responsible for procurement within the firm.- Support business owners in contract review to ensure compliance with firm standards as needed.- Ensure contract review guidelines are reviewed, updated and communicated to stakeholders responsible for procurement within the firm.

Supplier Risk Management- Support the definition and continuous improvement of supplier risk management policies and procedures.- Ensure required supplier documentation is collected and stored in compliance with defined procedures.- Collaborate with firm personnel as required to ensure holistic process definition to manage third party risks.- Manage supplier onboarding tasks related to risk management.

Supplier Management- Monitor Supplier SLAs to ensure compliance.- Perform SLA audits as directed.- Support the creation of a schedule for SLA audits in support of risk management priorities.- Report KPIS locally, regionally or globally as requested.

All members of the firm participate in our Responsible Business program
- Specific duties or responsibilities may be reviewed from time to time to reflect changes in personnel and management structure, staff location or services_

Person Specification

Qualifications, Skills and Experience- 5 years’ experience in Procurement Operations or Contract Lifecycle Management or related contract review responsibilities.- Juris Doctorate or equivalent professional qualification.- Strong analytical skills applied to ensure vendor compliance.- Technical expertise specific to CLM and/or procurement technologies.- Strong networking skills leveraged to build effective relationships quickly and efficiently across diverse stakeholder groups.- Proven vendor management experience.- Effective communication skills, both verbal and written.- Proven track record of leading global scope programs and projects

General Attributes- Ability to out instructions furnished in written or verbal form.- Self-motivated, proactive, independent, and responsive - requires reasonable supervisory attention once objectives are confirmed.- Strong service-oriented mindset with demonstrated ability to partner effectively with a variety of stakeholders to sole operational challenges.

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