Financial Controller

2 days ago

Harlow, United Kingdom Motability Full time

**Purpose of the role**
- Overall control of the transactional processing staff within Finance; ensuring seamless integration of data from other systems, robust processes and timeliness of data processing.
- To be responsible for overall on-going improvements of financial governance within Motability including internal control, balance sheet reconciliations, configuration of financial systems, legal compliance and production of financial information.
- To be a key member involved in the year-end and production of the Annual Report and Accounts and related external audit process.

**Key Accountabilities**

**Managing Accounts Payable Function (staff of 4)**
- Supervise the processing of all financial transactions, ensuring adequate documentary support, correct coding, and appropriate authorisations, such that the accounts system accurately reflects the position of the Charity.
- To sign off payment runs for grants and suppliers in accordance within the Authority limits policy.
- To electronically authorise payments using Barclays on line banking platform.
- Ensure that sufficient measures are in place not only to understand current transaction volumes being processed but also 'upstream’ indicators to help identify upcoming peaks and trends and that sufficient resource / cover are in place to process in anefficient manner.

**Financial Accounting**
- Improve on the timing, content, format and formality of periodic sign off of the charity balance sheet reporting.
- Deliver simplified recording of costs that supports and enables meaningful, detailed business analysis.
- To lead on all tax matters for the Charity. With VAT, to consider the current approach, engage and liaise with external consultants particularly regarding a Partial Exemption Special Method.
- Where appropriate to recommend, communicate impact, gain agreement and implement any related changes to the processing and reporting of these VAT changes.

**Internal Control**
- Review and where possible streamline internal processes and greater automation / integration with other business systems.
- Ensure month end timetable is adhered to and to oversee the month end timetable and related closing of General / Sub-ledgers.
- Ensure an appropriate financial control framework is in place and operating effectively including that rigorous balance sheet reconciliations have been carried out and other month end procedures duly completed.
- Ensure that processes are scalable in nature, to ensure strong controls through a period of significant growth and change.
- Liaise with internal auditors. Ensure that the internal audit timetable is met and all recommendations put in place.
- To periodically review and re-draft certain Charity Policy documentation as a part of the overall framework across the organisation.
- Ensuring that financial authorisations & payments are in line with the Authority Limits policy.
- Ensure staff are operating in line with financial policies (credit card and expenses).

**Financial Systems**
- Oversee the administration and smooth running of the Charity’s Proactis purchase order software along with PO approval and to deal with all related interaction with other departments.
- To ensure that configuration of and controls around the Charity’s Sage 200 software aid the internal controls and work towards efficient processing and correct posting of transactions.

**Governance**
- To collaborate with other Finance staff to ensure all Motability public statements referring to financial matters are accurate, up-to-date and consistent with both relevant accounting principles (including Charities SORP) and other publicly available Motabilityinformation.
- Engage with the Executive Support team in all legal, registers and Governance issues / tasks.
- Periodic review and provide input on the changing nature of the internal Risk Register.
- Ensure that Motability meets all legal requirements in relation to direct and indirect taxation including Corporation Tax / VAT and providing necessary information to tax advisors.

**Annual Report and Accounts**
- To be a key member in the preparation of year-end financial reporting; plan timetable and deliverables, identify potential areas of weakness or delays and develop plans to address these in advance of the year end.
- Lead on the preparation of year-end financial reporting. Ensure these are prepared to timetable, fully meet SORP, other accounting, legal and donor requirements.
- Lead the preparation of the financial sections of the Annual Report and Accounts and reconciliations to all figures included in the front written committee review and planning sections.
- To be a key member on the annual statutory audit process. This will involve agreeing audit scope, timings, regular progress updates with and management responses to the auditors to ensure all audit information requirements are satisfied without delay.

**Other**
- To co-ordinate and be a key contributor to a new planned Finance Manual.
- Supervise other regulatory visits as required.
- Keep up to date with any developments in Charity Finance.
- Other ad hoc duties that may arise.

**Qualifications, Training, Professional Memberships or Accreditations**

**Essential**:

- Fully qualified accountant (ACA, CIMA, ACCA)

**Desirable**:

- Sage 200 accounting software.
- Understanding of relational database and thereby the impact Financial Accounting decisions e.g. new G/L Code has on data surfacing and Management reporting.

**Experience and Track Record**

**Essential**:

- Knowledge of Microsoft Office Suite including Advanced Excel and Word.
- Proven experience of managing a team with the ability to challenge, delegate effectively, prioritise workloads and mentor staff to deliver a best in class service.
- Leading year end closing ledgers and annual external audit process.

**Desirable**:

- Extensive knowledge of charity accounting and reporting on the requirements of the Charity Statement of Recommended Practice (SORP).

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