Medical Secretary Hepatology

3 weeks ago


Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full time

To provide a comprehensive medical secretarial service to the Viral Hepatitis Service and other clinical staff in an efficient and timely manner

Prioritise own workload including typing which relates to clinics, medical reports and data associated with the work of the South West Peninsula Hepatitis C Operational Delivery Network.(SWP ODN)Ensure effective communication with all members of the multi-disciplinary team and follows up any actions as necessary.

We have an exciting opportunity to work with the viral service within the Hepatology Department. Please see job description for more information.

Preference will be given to internal Trust staff, as well as ‘Priority’ and 'At Risk' status including NHS at Risk staff throughout Devon who is able to display recent relevant experience as dictated by the Person Specification.

Available as a fixed term contract or secondment opportunity. (With current line manager's agreement)“secondment with the possibility of becoming permanent”

Prioritise own workload including typing which relates to clinics, medical reports and data associated with the work of the South West Peninsula Hepatitis C Operational Delivery Network.(SWP ODN)

Ensure effective communication with all members of the multi-disciplinary team and follows up any actions as necessary.

Sort and deal with all correspondence, keeping a satisfactory record and filing system

Collate results with patient casenotes, ensuring that they are seen and actioned promptly by the relevant clinician.

Take appropriate actions with regard to telephone calls from patients, GPs and other agencies using initiative, within Trust guidelines.

To obtain hospital casenotes, scan’s and inter provider transfer forms from both within the Trust and external agencies when required by the Consultant and/or team.

To ensure that the casenotes are traced accurately using iPM at all times and retuned to Health Records in a timely manner. To raise hospital casenotes as necessary, ensuring that accurate and full details are entered onto iPM in line with the Trust’s AGN for health records

Required to cover for other colleagues during annual leave/sickness or peak workloads.

Ensure that appropriate clinic follow up is actioned as appropriate, i.e. outpatient appointments, investigations, add patients to waiting list and referrals to other Consultants/departments including Endoscopy.

Ensure timely despatch of clinical letters to GP’s.

Obtain results ensuring that Consultant /or Medical team see them and action in a timely manner.

Inform GP’s of patient results via letter dictated by Consultant. SWP ODN Lead Pharmacist or Nurse

Ensure that all results, reports and letters are accurately filed in medical notes.

General Admin, including adding referrals to iPM

Provide other secretarial assistance to the team as required, typing up correspondence, references for junior staff and administration and maintain filing system of this correspondence.

Exposure to distressing/emotional circumstances i.e. typing letters of a distressing nature, dealing with distressed, anxious and angry patients and relatives in person or by telephone.

Requirement to exert physical effort when dealing with quantities of notes and x-rays and when retrieving notes from outpatients after consultant clinics each week and filing them in the office to await typing.

Requirement to work at a VDU screen for at least 80% of the working day.

Managing the viral services patients through their pathway via the PTL ensuring waiting lists/RTT codes are correct.

Update rotas as and when notified by the viral service.

Any other duties requested by the viral service and management team.



  • Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full time

    We are looking to appoint Consultant Hepatologist(s) at the South West Liver Unit (SWLU). We are seeking team players to join our outward looking, multi-professional service. We are proud to have been awarded full IQILS level 2 accreditation, and the new appointee(s) will be committed to providing the highest quality care in local and regional liver &...

  • Medical Secretary

    5 days ago


    Plymouth, United Kingdom Livewell Southwest Full time

    JOB PURPOSE The post holder will work at the Community Mental Health Service, Cumberland Centre and will be responsible for the provision of a comprehensive medical secretary service to consultants and the multi-disciplinary team. There will be a requirement to also provide medical secretary cover to the Community Mental Health Service Avon team when...

  • Medical Secretary

    4 weeks ago


    Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full time

    To provide a comprehensive medical secretarial service to consultant and/or group of medical staff and other clinical staff in an efficient and timely manner. Work to the Trust values - Put patients first, Take ownership, Respect others, Be positive, Listen, learn and improv Adhere to Trust policies and procedures, e.g. Health and Safety at Work, Equal...

  • Medical Secretary

    5 days ago


    Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full time

    To provide a comprehensive clerical and administrative service to the Care Group in an efficient and timely manner. The key responsibilities of this role are the effective management of specific departmental and patient administration systems, ensuring strict adherence and compliance to all Trust Policies and procedures. Provide secretarial support to the...


  • Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full time

    The Cardiothoracic & Vascular Surgery Service Line is looking for a Band 4 Medical Secretary (34 hours a week) to start on 1st March 2023 on a 12 month secondment / fixed term basis to cover maternity leave. The postholder will provide a comprehensive secretarial service to our Cardiac Surgery Service, in an efficient and timely manner. A Medical Secretary...

  • Ent Medical Secretary

    4 weeks ago


    Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full time

    To provide a comprehensive medical secretarial service to a consultant and/or group of medical staff in an efficient and timely manner. This post is part of a professional multi-skilled team working across the administration services.

  • Medical Secretary

    5 days ago


    Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full time

    To provide a comprehensive medical secretarial service to a consultant and/or group of medical staff in an efficient and timely manner. This post is part of a professional multi-skilled team working across the administration services. To provide secretarial support to one or more consultants and junior medical staff and to assist in the organisation of the...


  • Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full time

    The Primrose Breast Care Centre has a permanent whole time equivalent vacancy for a Band 3 Medical Secretary, 37.5 hours per week. The post holder will be responsible for providing secretarial support to the Breast Consultant team and Family History Clinics medical staff. This is an excellent opportunity for anyone who wishes to develop their experience and...


  • Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full time

    The Cardiothoracic & Vascular Surgery Service Line is looking for a Band 4 Medical Secretary (34 hours a week) to start on 1stMarch 2023 on a 12 month secondment / fixed term basis to cover maternity leave. The postholder will provide a comprehensive secretarial service to our Cardiac Surgery Service, in an efficient and timely manner. A Medical Secretary...


  • Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full time

    Responsible for the full secretarial and administrative service to the Breast Consultant (s) and Family History Clinic medical team (where appropriate). Take appropriate action with regard to telephone calls from parents/carers of patients, GPs and other agencies using initiative, within broad guidelines outlined by the consultant(s)/directorate manager....

  • Medical Secretary

    4 weeks ago


    Plymouth, United Kingdom Livewell Southwest CIC Full time

    The perinatal service is expanding, and we are seeking a medical secretary to work Monday, Thursday and Friday 9-5 alongside our existing admin team. The role will primarily be providing administrative support to the substantive consultant psychiatrist recently into post. You will be part of an admin team supporting cross cover during annual leave and also...

  • Medical Secretary

    4 weeks ago


    Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full time

    We require a motivated and enthusiastic person to join our medical secretary team in Rheumatology. Team work is a key part of the role and the successful person will be adaptable, flexible and be a good communicator (verbally and written) with all staff groups and patients. **Preference will be given to internal Trust staff, as well as 'Priority' and 'At...


  • Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full time

    To support the Medical Administration Team in providing an efficient and timely secretarial, clerical and administrative service. - The key responsibilities of this role are the effective management of specific departmental and patient administration systems, ensuring strict adherence and compliance to all Trust Policies and procedures. - Provide secretarial...


  • Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full time

    To take responsibility for day-to-day provision of the nutrition and dietetic service to the Gastroenterology and Hepatology medical wards and clinics providing expert dietetic advice on issues pertaining to gastroenterology and hepatology conditions. To lead on dietetic initiatives in these specialities within the hospital and provide an outpatient...

  • Medical Secretary

    6 days ago


    Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full time

    Provide and deliver a high standard of full secretarial service to the Consultant and/or group of clinical staff using a varied range of work procedures. Preference will be given to internal Trust staff, as well as 'Priority' and 'At Risk' status including NHS At Risk staff throughout Devon who are able to display recent relevant experience as dictated by...

  • Medical Secretary

    2 weeks ago


    Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full time

    Job share will be considered The post is interesting and varied and requires the ability to provide secretarial support to the imaging team, work on their own but also as part of a team. Applicants should have a mature and responsible attitude and be able to demonstrate good written and verbal communication skills. The postholder should be able to touch...


  • Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full time

    We are looking for an enthusiastic and hard-working support secretary to provide administrative support to the Renal Transplantation team. Applicants should be able to demonstrate good IT and typing skills and have the ability to work within a busy team/office. The successful applicant must be well motivated and have good communication skills, both...


  • Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full time

    The Gynaecology service currently has a position available for a flexible, Band 4 Speciality Co-ordinator to provide a comprehensive line management and administrative service to the unit in an efficient and timely manner. In addition to the Consultants, the successful applicant will provide support to the Clinical Admin and Service Line Manager’s...


  • Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full time

    The Gynaecology service currently has a position available for a flexible, Band 4 Speciality Co-ordinator to provide a comprehensive line management and administrative service to the unit in an efficient and timely manner. In addition to the Consultants, the successful applicant will provide support to the Clinical Admin and Service Line Manager's therefore...


  • Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full time

    The Neurology service currently has a position available for a Band 4 Speciality Co-ordinator to provide a comprehensive line management and administrative service to the unit in an efficient and timely manner. In addition to the Consultants, the successful applicant will provide support to the Clinical Admin and Service Line Manager’s therefore it is...