Administrator

3 weeks ago

Eastleigh, United Kingdom Hampshire and Isle of Wight ICB Full time

We are seeking an experienced Administrator who is motivated and organised to join our team at HSIOW ICB.

The post holder will be expected to work closely with staff within the ICB and must therefore be able to build and maintain good working relationships. They will be required to maintain productive relationships with a broad range of internal and external stakeholders within the Integrated Care Board and across Hampshire and Isle of Wight Partnership.

This is a key position within an ever changing environment and provides an excellent opportunity for someone to gain valuable experience and reap the benefits of training opportunities.

For further information please contact Maxine Brough, Executive Assistant

We offer excellent employment opportunities to new and existing staff. We aim to be a model employer by embedding best HR practice and to support new ways of working.

We pride ourselves on offering good working conditions, job security, lifelong learning, fair pay and benefits, staff involvement and a balance between work and personal life.

We enjoy a forward thinking and innovative culture and our vision is to have healthy people, living healthy lives in healthy communities. We understand the only way to deliver this is to have the right people with the right skills.

Here is a summary of some of the benefits and services which are on offer to staff:

- 27 days paid minimum holiday and bank holiday entitlement
- NHS pension scheme
- Sick pay policy
- Occupational health services including staff counselling services
- Flexible working and family friendly policies
- Flexible retirement and retirement vouchers
- Health Service Discounts - offers for stores, travel, equipment etc.

To assist with co-ordinating of diaries for the Senior Team, this includes arranging complex meetings on a daily basis

To exercise judgment and discretion in the daily handling, monitoring and organisation of all appointments/meetings

To cover incoming telephone / MS Teams calls, general enquiries and take messages as required

To manage incoming and outgoing highly complex and highly sensitive correspondence as instructed that urgent matters are dealt with accordingly and passing on more complex queries as appropriate

To deal effectively with and re-direct information to and from others as appropriate.

Responsible for agreed bring forward systems which ensures relevant documentation for meetings is available in the agreed timescales

Manage and prioritise own workload using own judgement to make decisions on a daily basis dealing with issues as they arise

To be able to work independently, setting and prioritising own work within own set timescales for the day, seeking advice and support as necessary

To take responsibility for the handling of highly sensitive and highly confidential information

On a day-to-day basis, maintain a current and efficient filing system and to be responsible for administration of clerical and general office duties including printing, scanning and photocopying.

To assist with providing IT and estates support and guidance to the team as required. Liaise with the IT help desk, reporting any faults, arranging service call/repairs.

To assist with producing standard and complex letters, spreadsheets and presentation materials.

Design and produce forms, posters and circulars using computer graphics (Microsoft programmes) as required.

To support with projects as instructed

To set up and support the Senior Team at workshops

To arrange, when requested, meetings, conferences, training courses and events including the process of room bookings, catering needs and communication of times and venues to participants in these events.

To organise travel arrangements when necessary for the team.

To maintain where required, other activity, data and supervision registers information.

Develop effective working relationships within the organisation and with external stakeholders

To assist and provide cover during busy periods, sickness absence and annual leave

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