Finance Assistant

3 weeks ago

Thame, United Kingdom Lucy Electric Full time

**Job Title: Finance Assistant**

**Business Area: Lucy Electric UK Ltd**

**Location: Thame, United Kingdom**

**Job Purpose**

The Finance Assistant is an integral part of the team, performing accounting and clerical tasks for the maintenance and processing of transactions.

Responsible to support the accounts receivable and accounts payable.

A passion for numbers, accuracy, and skills in calculating figures is vital, as is adeptness at paying attention to detail.

**Job Dimensions**

To undertake duties and responsibilities as required/ instructed, in a timely manner, ensuring all deadlines are met.

**Key Accountabilities**

**These will include**:
1. Accounts Receivables
- Allocate remittances from customers
- Carry out credit reviews and analysis for new and existing customers
- Update customer database information
- Deal with customer invoices and payment queries
- Issue sales invoice in D365
- Reconcile customer statement monthly
- Prepare bank reconciliations

2. Accounts Payables
- Match supplier invoices to purchase orders and goods received notes, using 3-way matching, and process onto the D365 Purchase Ledger.
- Prepare and assign non-product invoices for approval via the TAPS system. Process authorised invoices onto the D365 Purchase Ledger.
- Ensure all invoices are received from bona-fide suppliers, are correctly calculated (including VAT) and sufficiently detailed.
- Perform an initial check on the coding of purchase invoices and expenses.
- Check to ensure that budget holders only approve invoices within the limits granted to them according to the Delegation of Authority.
- Follow up disputed invoices with budget holders and suppliers and ensure disputes are resolved in the best interests of the company.
- Manage and record batch transaction processing on the D365 finance system.
- Reconcile supplier statements monthly

**Qualifications, Experience & Skills**

**Minimum Qualifications, Knowledge and Experience**
- 2 years experience in finance assistant role
- Excellent written and verbal communication skills
- Computer literate in Microsoft Office to intermediate level
- Knowledge of D365 would be an advantage

**Behavioural Competencies**
- Able to prioritise workload effectively
- Numerical accuracy
- High degree of accuracy and attention to detail
- Excellent telephone manner and good communication skills
- Ability to meet tight deadlines
- Excellent team player and thorough and professional approach to work

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