Personal Assistant to The Director

4 weeks ago

Newcastle upon Tyne, United Kingdom Rural Payments Agency Full time

**Details**:
**Reference number**:

- 299538**Salary**:

- £25,915 - £27,116- A Civil Service Pension with an average employer contribution of 27%**Job grade**:

- Executive Officer**Contract type**:

- Permanent**Business area**:

- RPA - Customer Engagement**Type of role**:

- Secretarial**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Carlisle, Newcastle-upon-Tyne, Workington, YorkAbout the job

**Job summary**:
The Rural Payments Agency (RPA) is an executive agency of the UK Department for Environment, Food and Rural Affairs (Defra), delivering over £2 billion in payments to farmers, traders and landowners each year.

We are an Operational Delivery Profession organisation, with the majority of our people delivering day to day services to our customers and stakeholders.

We make excellent delivery happen, empowering agricultural and rural communities to create a better place to live.

We manage over 40 schemes, and also make payments on behalf of Natural England, to ensure we have a healthy rural economy, strong and sustainable rural communities, and to protect and enhance the natural environment.

Our vision is to create a great place for living for people in this country. We have developed a set of four strategic objectives covering our policy outcomes and corporate objectives. These objectives help us to deliver our ambitious vision to build our green and healthy future and provide a framework for all of the important work we carry out.

**Job description**:
As Personal Assistant to the Director, you will provide invaluable support to help us keep everything running smoothly. You’ll be a direct point of contact for everyone from senior colleagues to external stakeholders across government.

You will need to have good communication skills (written and verbal) and excellent organisational skills with the ability to prioritise tasks, work under pressure, provide excellent customer service, and be IT literate.

We are looking for someone who wants to be part of a great, supportive directorate and is innovative, coming up with ideas that will help to improve our ways of working.

If you have the ambition and the drive to work in a fast-paced and changing environment in which innovation is encouraged, we encourage you to apply.

**Person specification**:

- Preparing all diary logistics, including paperwork and briefing material, ensuring that the Director is always in the correct location, with the correct papers and aware of upcoming appointments
- Managing the directors’ schedule, arranging meetings to ensure sufficient time for priorities, travel, desk-time and arranging travel and accommodation when necessary
- Interacting with colleagues within the Customer directorate, external stakeholders and throughout RPA. Being alert to key issues, commissioning briefs, setting deadlines and chasing responses
- Engaging with internal and external colleagues to build and maintain strong relationships to take care of diary issues effectively

**Essential Criteria**
- Previous experience of diary management and triaging incoming correspondence with an ability to assess priorities and flag any concerns with appropriate actions
- Excellent organisational skills with the ability to take responsibility and work with mínimal supervision
- Excellent administration skills, able to express yourself both orally and in writing clearly
- Proficient in the use of Microsoft Office products (Word, Excel, Outlook, etc.)
- Establishing and managing effective relationships with a range of internal and external stakeholders

**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Delivering at Pace
- Managing a Quality Service
- Making Effective Decisions
- Working Together

**Benefits**:

- Alongside your salary of £25,915, Rural Payments Agency contributes £6,997 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an average employer contribution of 27%

Things you need to know

**Selection process details**:

- This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths and Experience.**Application Process**

**Sift**

Sift and interview dates to be confirmed.

**Interview**

Interviews will be held face to face in Carlisle, Eden Bridge House.

**Location**

Travel and subsistence will not be paid for travel to a base office location.

**Reserve List**

A reserve list may be held for a period of 12 months from which further appointments can be made.

**Merit Lists**

**Salary**

New entrants are expected to start on the minimum of the pay band.

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