HR Coordinator

3 weeks ago

Bridgend, United Kingdom Tokio Marine HCC Full time

**Job Title**:
HR Coordinator**Location**:
Bridgend, Wales

**Contract Terms**:
Full Time - Permanent - 35 hours per week

**About us***:
Due to our continued growth, we are looking for a HR Coordinator to join our growing team of professionals, supporting our sister company Tokio Marine Kiln.- Tokio Marine HCC is a leading specialty insurance group with offices in the United States, the United Kingdom, Europe and other locations. Along with our competitive benefit package, we provide our employees a collaborative environment within which to gain the knowledge, skills, and experience that lead to a rewarding career. The supportive and nurturing environment provides the potential for career growth and will allow you to take on the opportunity with confidence.**About the role**:
To assist with the effective operation and the smooth running of the Human Resources Department. Supporting the HR Business Partner/HR Operations Manager by providing a service to the HR team and the Organisation. Ensuring that all enquiries are handled efficiently, appropriately, are treated reasonably, sensitively and settled expeditiously and acting as a main point of contact for HR Administrative related queries, being responsive and proactive

**Responsibilities**:

- Champion the company values and work in accordance with the organisational behaviours.
- Be aware of and comply with the relevant rules and regulations in relation to financial crime & Conduct.
- Manage the new joiner administration; preparing offer letters and contracts, arranging pre-employment health assessments, referencing checks and file creation.
- Provide responses to reference requests.
- Assisting with the online processing of invoices.
- Ensure company organisation charts are updated with new starter information.
- Maintain and update the HR Database and other systems with new starter information and employee changes.
- Administration of the probation period process, monitoring key dates, notifying managers and issuing confirmation letters.
- Update HR templates and forms as required.
- Check the HR Inboxes on a regular basis and respond appropriately.
- Carry out filing and archiving as appropriate.
- Provide HR administration support to the wider HR department as and when required, including Talent & Development, Resourcing, Reward & Benefits and HR Operations.
- Assist employees with any questions they may have, referring to the relevant individual in the HR Team as applicable.
- Support the HR Operations Manager with ad hoc projects.

**Key Requirements**:

- Proven experience working in an HR Department
- Excellent IT skills (Microsoft Word, Excel, Outlook)
- Prior experience working with HR software is desirable
- Excellent written, verbal and interpersonal communication skills
- Exceptional customer service
- Proactive and able to use own initiative
- Organised and detail-orientated
- Strong administrative skills
- Maintain discretion when working with confidential information
- Ability to foster and maintain business relationships both with internal and external stakeholders
- Able to demonstrate a pro-active and client focussed approach, with a focus on innovative solutions
- Ability to work independently and as part of a team

**Key Benefits***:

- Hybrid working options
- Non-contributory pension
- Funded private healthcare
- 25 days holiday (plus bank holidays)
- Wellbeing allowance
- Free parking

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