Pharmacy Procurement Clerical Officer

3 months ago

London, United Kingdom Chelsea and Westminster Hospital NHS Foundation Trust Full time

Pharmacy Procurement Clerical Officer - Band 4

**Fixed Term Contract - 12 Months (Maternity Cover)**

West Middlesex Hospital

The Pharmacy Procurement Administrative Officers provide specialist clerical and administrative support to the procurement and invoicing function within pharmacy stores ensuring the pharmaceutical ordering system is utilised to ensure medicines supply is sustained in a timely and efficient manner according to departmental needs.

This includes responsibility for maintaining up to date and accurate computer files, placing, processing and following up routine and non
- routine orders for all pharmaceutical products (medicines, medical gases) and responsibility for all aspects of the invoicing process for pharmaceutical products for the Trust.

Post holders may be involved largely with one aspect of the pharmaceutical procurement process, but are accredited to cover all aspects of this process where necessary. The post holders largely work and make decisions according to local procedures, medicines legislation and regulatory license standards and refer issues outside the scope of competency on an infrequent basis to the direct line manager.

Post holders plan and organise their workloads to meet routine and unexpected deadlines to ensure timely and cost effective handling of medicines at the procurement stage of the pharmaceutical supply chain.

The Pharmacy Procurement Administrative Officers provide specialist clerical and administrative support to the procurement and invoicing function within pharmacy stores ensuring the pharmaceutical ordering system is utilised to ensure medicines supply is sustained in a timely and efficient manner according to departmental needs.

This includes responsibility for maintaining up to date and accurate computer files, placing, processing and following up routine and non
- routine orders for all pharmaceutical products (medicines, medical gases) and responsibility for all aspects of the invoicing process for pharmaceutical products for the Trust.

Post holders may be involved largely with one aspect of the pharmaceutical procurement process, but are accredited to cover all aspects of this process where necessary. The post holders largely work and make decisions according to local procedures, medicines legislation and regulatory license standards and refer issues outside the scope of competency on an infrequent basis to the direct line manager.

Post holders plan and organise their workloads to meet routine and unexpected deadlines to ensure timely and cost effective handling of medicines at the procurement stage of the pharmaceutical supply chain.

Chelsea and Westminster Hospital NHS Foundation Trust provide services from two main hospitals, Chelsea and Westminster Hospital and West Middlesex University Hospital, and a number of clinics across London and the South-East.

We have nearly 7,000 members of staff that arePROUD to Carefor nearly one million people.

Both hospitals provide full clinical services, including full maternity, emergency and children’s, in addition to a range of community-based services across London, such as award-winning sexual health and HIV clinics.

We’re one of the best performing Trusts in the country. We’re also one of the top trusts to work for - our staff says they’re engaged, motivated, and would recommend us as a place to work and receive treatment.

Our Trust has been rated by the Care Quality Commission as ‘Good’ in all five of the main domains of safe, effective, caring, responsive and well-led, giving an us overall rating of ‘Good’. We’ve also been awarded an ‘Outstanding’ rating for ‘use of resources’ by an NHS Improvement inspection.

Our facilities are some of the best in the country. We have been investing significant Capital year on year in our estate.

We have recently completed a £30m expansion of our adult and neonatal critical care facilities at Chelsea and Westminster and are planning an ambitious £60m development of an Ambulatory Diagnostics Centre at West Middlesex.

BUYING OFFICE
1. Supporting the processing of orders for medication supplies including assisting with sourcing urgent supplies.
2. Dealing with any out of stock queries and liaising with the relevant staff as appropriate which may include recommendations from senior members of the procurement team.
4. Ensure that all out of hour’s medicine purchases or supplies are processed and dealt with without delay.
5. Investigate manufacturers’ delays, updating the list of delays and ensuring all relevant staff are informed.
6. Dealing with queries from staff and other hospital staff relating to product delays, delivery times and orders.
7. Follow up outstanding orders to ensure that stock is delivered promptly and avoid out of stock situations. Placing orders with alternative suppliers if necessary choosing the correct item in regards to contracts, standards and price.
8. Ensuring stock levels of all products are ac

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