Commercial Administrator

**Location**: Thurrock
**Salary**: £28K- £32K per Year
**Contract**: Permanent
**Type**: Full Time

**Reference**: sjkjsnx_1699290899
**Posted**: November 6, 2023

Commercial Administrator

Construction Industry

Full time

Salary upto £32k negotiable

I am currently working with a large construction company in the recruiting of a Commercial Administrator for their office in Essex.

We are looking for someone with previous experience working for a Construction company.

Your duties are;
To provide the Commercial Director / Head of Commercial and the whole Commercial department with full administration support.

To work as an integral part of the team and to ensure the smooth running of the Commercial department. The job holder will be providing a range of administrative services within the department as well as providing a central point of contact within the Commercial department

Key Responsibilities

Administration duties at Procurement stage, preparing enquiry packs, collating tender information.
Input progress on valuation system.
Assist in preparation of sub-contract accruals. Agree/present to Surveyor.
Place orders and input prices and descriptions onto the Companies Information System and action appropriate orders, to allow site access to the materials.
General secretarial duties for Commercial Director.

Duties include:

- Input and retrieval of data from the in-house computer system.
- General administration tasks related to the commercial function as noted by the department heads.
- Telephone communication with site staff, suppliers and other departments.
- Dealing with general enquiries from other departments within the business.
- Maintain the group age debt report for the region to keep debt to a minimum.
- Attend meetings with contractors for aged debt resolution.
- Maintenance of electronic filing systems and archiving when necessary.
- Sort and process incoming and outgoing post to include date stamping in line with HMRC requirements.
- Check invoices are correct for VAT or materials/labour deductions for tax purposes.
- Log queries on invoices to suppliers through to credit or payment.
- Process electronic/paper invoices in line with the groups 3-way payment process.
- Produce and maintenance of supplier and subcontractor statements in relation to their accounts.
- Arranging and communicating monthly Forecast meeting agendas.
- Maintain and update supply chain documentation.
- Resolve contractors queries
- Process all Sales Extras orders within 2 days of receipt
- Obtain quotations for bespoke Sales Extras items when requested by Sales Team
- Record relevant Customer Extra pricing for tender reviews
- Monitor and update CQMS audit bi-weekly to ensure consistent Contractor compliance on sites
- Liaise with new Contractors to obtain and submit required information/documentation to set them up on CQMS portal
- Distribute relevant SHE alerts and general notifications to contractors and monitor for response