Administration Assistant

4 days ago


Chelmsford, United Kingdom Mid and South Essex NHS Foundation Trust Full time

As a Admin Assistant within the catering department you'll join a team who are focused on delivering an impeccable catering service to our patients to really make our staff and patients feel the difference.

We are a large team in a busy hospital that is trying to make a difference.

We are looking to move forward with our bedside ordering process by replacing the pen and paper with an up to date tablet to input the menu data.

This role will involve leading the back of house system and will be an opportunity for the right applicant to shine and make a difference.

The post holder will provide administrative support to the Patient Catering Manager and Assistant Catering Manager. The post holder will become part of an enthusiastic, multi-skilled team providing a high quality administrative service covering all the catering department needs. The post requires excellent communication skills, good standard of IT and the ability to undertake a large range of tasks.

MSE is now one of the largest Trusts in the country and the work we do is challenging, interesting and hugely varied, reflecting the demographic mix of our patients.

Working hours are offered within the core service window of 08:30-16:30. Exact working hours and flexibility within this window can be discussed at interview and actual working hours will be agreed prior to commencement of employment.
- Manage own workload/plan and organise own time act independently.
- Ensure that service user requirements are met using the most effective, efficient and economic methods.
- Plan and maintain annual leave and sickness records.
- Assist in the organisation of all patient catering staff on their annual mandatory training.
- Deal with all departmental queries in a professional manner.
- Effective communication is maintained within the Team and will all Directorates, other colleagues and visitors.
- Update all documents required within catering to ensure the department are compliant with the Environmental Health Officers guidelines.
- Organise on a weekly basis the staff rotas ensuring all wards are covered and booking additional staff as required.
- Input data onto the Saffron System
- Back of house upkeep of the Saffron ordering system.
- Attend all training courses as required.
- Assist in the preparation of presentations, reports and key project documents.
- To receive and record enquiries, passing on queries to the relevant members of the team.



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