Portfolio Support Officer

5 months ago

Bristol, United Kingdom Vehicle Certification Agency Full time

**Details**:
**Reference number**:

- 302603**Salary**:

- £27,243 - £27,921**Job grade**:

- Executive Officer**Contract type**:

- Permanent**Business area**:

- VCA - Corporate Affairs**Type of role**:

- Operational Delivery**Working pattern**:

- Flexible working, Full-time, Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- BristolAbout the job

**Job summary**:

- Do you have excellent organisational skills?_
- Are you proactive and enjoy using your initiative?_
- Have you got experience working in a project environment and looking to develop your skills further?_
- Do you want to join an organisation that makes a real difference?_

**Job description**:
The Vehicle Certification Agency (VCA) is the UK Type Approval Authority and ensures that road vehicles meet the required safety and environmental standards as required by GB, UK, and UNECE regulations.

Our Portfolio is at the heart of both business improvement and new technology and regulatory changes. This is an exciting and interesting role that puts you at the heart of delivering key portfolio responsibilities. You will be involved in a variety of activities and play a key role in the smooth running of the portfolio & it’s projects. You’ll work closely with Programme and Project Managers gaining exposure to and experience of high-profile projects.

This is a great opportunity if you want to build a career in Programme and Project management. If you wanted to progress, there is the potential to gain formal qualifications, such as Prince or Agile, as part of your development plan.

**Your main duties will include but will not be limited to**:

- Managing appropriate processes and systems to enable effective planning and scheduling of programmes and projects.
- Assisting in maintaining project controls and in producing project reports.
- Assisting in Assurance review activities as required
- Organising key portfolio meetings, workshops and events.
- Assisting with maintaining the Change Tracker for internal and external stakeholders.
- Acting as the focal point for project responses to external requests for information.
- Assisting with the monitoring of project spend and contributing to the compilation of budgets.
- Assisting with and maintaining risk and issue logs, escalating as appropriate.
- Helping and guiding lower-level changes through a structured change process

For more information about the role and responsibilities please see the attached Role Profile.

**For further information, please see the attached Role Profile**

**Person specification**:
**About you**

To thrive in this role, you will have previous experience of managing administration processes as well as working with stakeholders at all levels of the business
- You will need a basic understanding of the principles of project delivery.
- You will be proficient using MS Excel, Outlook, PowerPoint, Word and Teams, MS Project and/or Visio and SharePoint.

This is a busy role which requires someone who is organised, proactive and able to work at pace.

**Additional information**

This role may include occasional UK travel.

A minimum of 40% of your working time should be spent at your principal workplace, although requirements to attend other locations for official business, or carry out detached duty in another DfT workplace, will also count towards this level of attendance.

**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Communicating and Influencing
- Seeing the Big Picture
- Making Effective Decisions
- Delivering at Pace

**Benefits**:
Being part of the Civil Service entitles you to a wide range of fantastic benefits. Including flexible working arrangements, generous annual leave allowance and attractive pension options. More specific to VCA, employees can benefit from childcare vouchers and have access to cycle to work and Tech schemes.

Here are just some of the benefits included:

- competitive pension
- learning & development
- family friendly policies (maternity/parental/paternity leave)
- up to 30 days annual leave (plus 8 public holidays)
- Employee Assistance Programme
- Free parking

If you would like to read more about VCA and the benefits of working for us, visit our Careers Website

Things you need to know

**Selection process details**:

- This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.Your personal statement will be assessed based on your experience in relation to its applicability of this role. The three experience indicators being assessed are:

- Experience of planning project activities within challenging deadlines
- Experience of collaborative working, resilience and influencing skills.
- Experience of managing your own workload to meet challenging deadlines

Your personal statement should be a maximum of 1000 words and we recommend a minimum of 250 words for each of the

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