Trainee Exports and Imports Coordinator

6 months ago

Aberdeen, United Kingdom Hydrasun Ltd Full time

Hydrasun is a recognised market leader in the provision of integrated fluid transfer, power and control solutions. We are focused on supporting the energy transition through our work in the oil and gas, renewable energy, general industrial and marine industries worldwide.

We are recruiting for a **Trainee Exports and Imports Coordinator** with the focus of this role will be to learn and implement the process of the shipments of export orders to International customers, stock shipments to International Branches and import orders to the UK, in an efficient, effective, compliant and professional manner taking into account the Company’s ISO 9001 certified procedures, agreed Freight Terms and customer requirements and in accordance with export and import legislation.

Full adherence to and understanding of company procedures to ensure trade compliance, export controls and compliance with customs and HMRC legislation.

This role may also require the successful applicant to cover the reception area during lunch times and during main receptionist’s holidays.

**Essential Experience, Qualifications and Competencies**
- Experience in fast paced, high accuracy environment.
- Exceptional customer focus
- Good written and verbal communications skills
- Team Player
- Computer Literate
- Good motivation
- Attention to detail.

**Desirable Experience, Qualifications and Competencies**
- Prior experience in a similar role.

**Responsibilities include but are not limited to**:
Export and Import Shipments
- To ensure full compliance and understanding of all department related processes and procedures
- To accurately and timely process shipping paperwork for a shipment to each destination, including shipments to the UK Continental Shelf and stock shipments to Hydrasun International Branches, in accordance with the requirements of the Customer and Customs Authorities
- To process import shipments in accordance with Hydrasun and Customs requirements
- To obtain Certificates of Origin and Export Licences
- To co-ordinate collection of the goods by the Hydrasun or Customer designated Freight Forwarder
- To obtain and file proof of export in timely and accurate manner
- Update of Export/Import management system with all shipments
- Timely response to queries in the shared inboxes
- Where Hydrasun is responsible for shipping the goods determine the most appropriate freight method (courier, air freight, consolidated road / sea freight, etc.)
- Select Freight Forwarder / Courier from approved Hydrasun vendor list and seek competitive quotations or use agreed contract prices

**Trade Compliance**
- Ensure Trade Compliance by following company procedures and controls to prevent breaches of any international trade sanctions
- Classify goods with customs tariff codes where required
- Involvement in the trade screening processes

**Continuous Improvement/Personal Development**
- To adhere to the procedures as laid down by the HSE Management System and Quality Management System
- To adhere to the procedures as laid down by the Human Resource Management System and to take an active part in the Performance Management Process and the Competence and Training Programme
- To adhere to any duty rota which may be in force
- To put forward any suggestions for improvements to the Management team
- To attend formal Team Briefings when requested in your own time
- To be a team member and actively promote communication and information sharing

**Benefits**:

- Company pension
- Cycle to work scheme
- Free parking
- Life insurance
- On-site parking
- Referral programme

**Experience**:

- Import/Export: 1 year (preferred)

Work Location: In person

Reference ID: Ref: 1337

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