Office Coordinator/administrator

1 month ago

Glasgow, United Kingdom HDR Full time

**About Us**

At HDR, we specialize in engineering, architecture, environmental and construction services. While we are most well-known for adding beauty and structure to communities through high-performance buildings and smart infrastructure, we provide much more than that. We create an unshakable foundation for progress because our multidisciplinary teams also include scientists, economists, builders, analysts and artists. That's why we believe diversity is our greatest strength. HDR is proud to be an equal opportunity workplace and an affirmative action employer.

We believe that the way we work can add meaning and value to the world. That ideas inspire positive change. That coloring outside the lines can illuminate fresh perspectives. And that small details yield important realizations. Above all, we believe that collaboration is the best way forward.
To provide an effective, efficient and professional support service to all internal and external customers, whilst monitoring costs and quality of service. Assist the company in the delivery of its key objectives in compliance with the quality management systems.

**Responsibilities**
- Assisting with raising Purchase Requisitions
- Ordering supplies for the Glasgow office
- Liaising with clients regarding invoices
- Organise Annual Performance Conversations (APC’s) for Glasgow office
- Receiving and processing invoices for accounts
- Assisting Directors, KAH’s and PM’s with EBS - Creating job folders and organising Project Start up meetings
- Ensuring timecards are submitted on time in Glasgow
- Point of contact for landlord in Glasgow
- Contact for EBS issues / queries
- Glasgow office point of contact for IT issues
- Point of contact for HR issues in Glasgow office
- Point of contact for H&S for Glasgow
- Ensuring brand guidelines are being followed by all
- Oversee Office Risk Assessment for Glasgow office
- Glasgow facilities management
- New staff inductions for Glasgow office
- First Aid representative
- Fire Warden
- Reviewing and assisting with renewing office contracts for Glasgow office
- Ensure staff PPE stock levels are being monitored and recorded
- Assist with booking travel
- Assist with inputting expenses for Directors
- Maintain client contacts in Oscar
- Assist with archiving of filing
- Credit card reconciliation

**Qualifications**

**Required Qualifications**
- Excellent keyboard skills, including competence in Outlook, Word, PowerPoint, SharePoint and Excel.
- Previous experience in a similar role is essential.
- Must have high attention to detail and an excellent telephone manner.
- Educational qualifications to a degree level or equivalent are desired but not essential.
- Excellent communication and time management skills.
- The ability to project a positive and professional attitude at all times.
- Personable and a ‘can do’ attitude with resource management experience.
- Able to establish rapport and good working relationships within the office and project teams and Clients.
- To be able to work as part as a team and collaboratively and co-operatively.

**Preferred Qualifications**
- Knowledge of ISO9001
- Qualification in Organisational Management
- First Aid Qualification
- Knowledge of QA and Health & Safety practices

**Why HDR**

At HDR, we know work isn't only about who you work for it's also about what you do and how you do it. Led by the strength of our values and a culture shaped by employee ownership, we network with each other, build on each other's contributions, and collaborate together to make great things possible. When you join HDR, we give you license to do the same. We help you take charge of your career, giving you multiple growth opportunities along the way.

Pay: £25,000.00-£35,000.00 per year

Schedule:

- 8 hour shift
- Monday to Friday

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