Executive Assistant

3 months ago

Cookstown, United Kingdom CDE Group Full time

**WE ARE CDE.**

**HERE TO CREATE OUR BEST WORLD, A TON AT A TIME.**

Sand is a finite resource, and it’s running out. Today, population growth and the pace of progress means the world is devouring sand like never before - 50 billion tonnes a year globally. This demand is unsustainable. Together with our customers we have already diverted over 100 million tonnes of waste material from landfill and put it back into the materials market for use in construction; protecting sand & aggregates in areas where natural material reserves are in decline and enabling production to happen closer to markets. We are minimising environmental impact and laying the foundations for the circular economy.

At CDE we work across the natural processing and waste recycling sectors, in five regions, to pioneer industry-leading, world-changing engineering solutions. Our headquarters are in Northern Ireland, and we have offices in the USA, Australia, Austria, and Brazil. For over 30 years we have relentlessly innovated and co-created wet processing solutions - completing over 2,000 global projects - and we’re only getting started. Our purpose is to create our best world, a ton at a time; empowering our customers to transform their materials into valuable resources for the betterment of people, planet, and their bottom lines.

The position is based in Cookstown, Northern Ireland but may require some travel given the global profile of our work.

**About The Role**

**Job Purpose**:
The Executive Assistant will be responsible for supporting both the CEO, Chairman and Board of Directors with a wide range of activities including diary management, travel and accommodation arrangements, facilitating meetings plus internal and external liaison as required.

You will have a vibrant personality and the ability to perform an extensive range of tasks which will enable you to deliver in a fast paced and dynamic working environment. With such a variety of tasks we guarantee great learning opportunities and never a dull moment.

**Responsibilities**:

- To take responsibility for scheduling including setting up travel, meetings, speaking engagements and other appointments for the CEO, Chairman and the Board.
- Be pre-emptive to avoid too tight scheduling of meetings, meeting ‘clashes’, duplication, conflicting work deadlines,
- To liaise daily internal and external meeting organisers.
- To organise room bookings, refreshments, required documents & reports for leadership meetings.
- Act as the first point of contact for callers in person or by telephone to Chairman, CEO and board members
- To help to prepare and format information for internal and external distribution.
- Act as a liaison between the Board, senior management and staff as required. Confidently convey decisions and request information on behalf of the Board and senior management. Follow-up on information requests to ensure requests are processed within deadlines set.
- Request and collate briefing papers and minutes in good time before meetings for distribution with agendas. If requested following a meeting, distribute minutes and/or the actions to attendees (and a wider audience if appropriate) and ensure any actions arising from meetings are followed up.
- Compile travel claims for senior Board Members.
- Devising and maintaining office systems, including data management and electronic and paper filing system ensuring that the company follows all applicable record-keeping requirements and GDPR.
- Conduct research as required by Members of the Board to enable the preparation of papers, reports for meetings, presentations, etc. Examples of how information is collected include: direct request of information from colleagues and collation of replies; extraction of information from appropriate databases, and pulling papers or correspondence from intranet/internet or paper filing system
- Maintain the confidentiality of the Board at all times and handle confidential information with sensitivity and discretion.
- While usually based at Head Office at Cookstown, the staff member may, on occasion, be required to travel within or outside of Northern Ireland to support members of the Board.
- NB This job description is not exhaustive as other duties may be required to fulfil the requirements of the role._

**Required Criteria**
- 3 years’ experience working as an executive assistant/personal assistant supporting an individual and/or team in an administrative capacity
- Experience of complex diary management

**Desired Criteria**
- Experience supporting at executive/board level
- Experience supporting executives across different global locations

**Skills Needed**

Managing Appointments, Communication, Verbal and Written Skills

**About The Company**

WE ARE CDE. ENGINEERED FOR YOU

We empower our customers to transform waste into valuable resources through innovative co-creation, laying the foundations for the circular economy.

We help our customers maximise their natural resources i

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