Emea Business Coordinator

3 weeks ago

London, United Kingdom Colliers International EMEA Full time

Company Description

Colliers is a leading diversified professional services and investment management company. With operations in 67 countries, our more than 15,000 enterprising people work collaboratively to provide expert advice to maximize the value of property for real estate occupiers, owners and investors.

We are at the forefront of the real estate industry, leading the way and backed by an exceptional record of success. We are building for our future - and yours. We strive to build our business at a competitive pace by augmenting internal growth with smart strategic acquisitions that increase market share, expand service offerings and extend our geographic reach for the benefit of our clients and shareholders.

For more than 25 years, our experienced leadership with significant insider ownership has delivered compound annual investment returns of almost 20% for shareholders. Our people also own significant equity in our business, which brings pride of ownership to everything we do. We are passionate, take personal responsibility and always do what's right for our clients, people and communities.

**Colliers EMEA** employs over 4,000 people in 119 offices across 42 countries. It has grown revenues from $50 million in 2010 to $600 million in 2020 (including COVID impact).

**Job Description**:
Developing strong working relationships and regular contact with the Directors and wider EMEA team is key in this role. The role itself includes but is not limited to the following:

- Supporting the EMEA Director of Operations and Performance with ad-hoc projects, including:

- Monitoring and chasing for business and budget planning submissions and high-level completeness check of submissions
- Monitor shared inbox for questions and issues, or inboxes for Directors when on annual leave
- Checking and loading information provided into online tool(s)
- Managing user access to online tool(s), including working with the IT Service Desk
- Assisting the EMEA Events Manager in administrative aspects of internal Learning and Development (L&D) events, training and client conferences
- Play an active role in supporting the People and Culture Lead with the planning and execution of the annual Employee Engagement survey

Day to day duties:

- Scheduling meetings and calls across multiple time zones - gathering availability, sending invitations, booking meeting rooms, liaising with catering, managing responses, resolving meeting clashes
- Preparing, collating and distributing materials for meetings and calls
- Booking travel via Click-Travel including flights, trains, hotels and taxis
- Presentation support - formatting, reworking and proofreading
- Arranging signing and distribution of legal documents (both original and electronic signatures)
- Monitoring internal/external post and arranging couriers
- Processing expenses

**Qualifications**:
**Day to day duties**:

- Scheduling meetings and calls across multiple time zones - gathering availability, sending invitations, booking meeting rooms, liaising with catering, managing responses, resolving meeting clashes
- Preparing, collating and distributing materials for meetings and calls
- Booking travel via Click-Travel including flights, trains, hotels and taxis
- Presentation support - formatting, reworking and proofreading
- Arranging signing and distribution of legal documents (both original and electronic signatures)
- Monitoring internal/external post and arranging couriers
- Processing expenses

**Skills and Experience**:

- Positive energy and a can-do attitude
- Confident user of Microsoft Office packages, particularly Outlook, Excel, Teams and PowerPoint
- Accurate typing skills and high level of attention to detail for both text and numerical tasks
- Good organisational and time management skills
- Team player
- Able to work under pressure
- Clear and concise communication style (written and verbal)
- Culturally sensitive (working in a region of 40+ EMEA countries)
- Multi-tasker, confident with prioritising

Additional Information

What sets Colliers apart from their competition is not what we do, but how we do it. We invest in relationships to create enduring value. Our most valuable asset is our people - we are passionate, take personal responsibility and always do what’s right for our clients. We attract and develop industry leaders, empowering them to think and act differently to drive exceptional results.

About You

**You are an expert.**

**You collaborate.**

**You invest in relationships.**

**You are enterprising.**

**You do what’s right**.

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