Fire and Aviation Operations Support

2 weeks ago


MoretoninMarsh, United Kingdom Securitas Security Services Full time

We have an exciting opportunity for an enthusiastic Fire and Aviation Operations Support Administrator to join our dynamic team on a Permanent basis.

To provide administrative support for the Division as a whole and to assist the Director of Fire Safety & Aviation and the Operational teams in ensuring compliance with all Company, Contract and Statutory policies and processes.

To deliver the highest levels of customer service which consistently demonstrate Securitas' core values of Integrity, Vigilance and Helpfulness.

We are an internationally successful, protective services and security provider, combining cutting-edge technology with world-class security intelligence and our global network of experts cover every security risk.

Aviation | Fire | Operations Admin | Administration | Admin | Customer Service | Compliance

To provide administrative support to the Area and Branch Managers by assisting in the development of the Area through maintenance of records contracts, IT systems and general office duties.

You will be ensuring that all Aviation and Fire rostering is accurate and in order to ensure mínimal pay queries, no dropped shifts and that accurate invoices are produced and despatched within required timescales. eating and maintaining office documents:office documents such as reports, data sheets have to be created and maintained.
- Provide Administrative & Operations Support for the Fire & Aviation Division
- Ensure that all Aviation and Fire rostering is accurate in order to ensure mínimal pay queries, no dropped shifts to ensure accurate invoices are produced and despatched within required timescales.
- Ensure Fire Division tracker is updated with all actions taken
- Ensure correspondence is tracked and updated
- Update EFCC (Emergency Fire Crew Capability) Systems to ensure all documents are input into EFCC Systems
- Creating and maintaining office documents: office documents such as reports, data sheets created and maintained.
- Obtain the required information for the completion of monthly reports
- Type up minutes as required.
- Maintaining confidentiality in all aspects on the businesses' dealing and working.
- To ensure timely completion/submission of required reports.
- To prepare any correspondence and reports as required by the management team.
- To arrange, co-ordinate, attend & minute all meetings as required.
- To recognise issues requiring immediate attention and notify the most appropriate member of the management team.
- To engage in any other activities requested by the Director of Fire Safety & Aviation
- Handling calls for the department
- General office duties including copying or scanning documents to colleagues on behalf of others
- Ordering and maintaining stationery and equipment supplies for the Fire Division
- Liaising with other departments in relation to EFCC.

**Essential Skills** Experience and Qualifications required:

- Excellent customer service and a professional attitude are essential.
- Good communication skills and a keen willingness to learn.
- Right to Work in the UK
- Must have a full clean driving licence
- Good standard IT skills
- Able to evidence strong customer service skills
- Ability to work under own initiative
- Customer service experience
- Good organisational skills
- Ability to prioritise
- Strong written and verbal communication
- Additional:

- Working knowledge of Microsoft

**Desirable Skills**:

- Excellent customer service and a professional attitude are essential.
- Good communication skills and a keen willingness to learn.
- A 5 year background check will be carried out on all employees and you will need to provide a Criminal Record Check when requested.
- Right to Work in the UK
- Must have a full clean driving licence
- Good standard IT skills

**About Company** Securitas is the leading global security services provider employing more than 370,000 people scanning 58 markets, throughout North America, Australia, Europe, Latin America, Africa, the Middle East and Asia. In the UK, Securitas employs over 10,000 people,providing Protective Services to a wide range of clients from small local businesses, to national and global corporations, and even international airports. Its operational centre in Milton Keynes provides support to the largest mobile fleet in the UK. It alsohouses the industry first Training and Development Academy with accreditation from City & Guilds. Securitas' focus is on security and its ability to offer real value through its six Protective Services, including Fire and Safety. Unique within the industry,its focused service offering is a key differentiator in all the markets in which it operates. With its global footprint, Securitas is at the forefront of innovation, moving the industry towards predictive security by harnessing 'big data' to provide intelligent,pro-active solutions



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