Company Secretary/pa

2 weeks ago

Loughton, United Kingdom Collins & Collins Ltd Full time

Collins & Collins Ltd - Company Secretary / PA

Location - Loughton, High Road

Terms - Permanent, 35 Hours P/W

Salary - £20,000-30,000 P.A (Based on experience)

Job Purpose

You will be the voice and face of our family run accounting firm as you welcome clients to our office.
You will be joining a growing company who operate within a fast-paced environment so you will need to be able to think on your feet and prioritise activities. You must be a self-starter who enjoys working as part of a varied team.

Duties and responsibilities
- Taking care of all front-of-house duties, such as greeting and directing visitors and handling deliveries.
- Maintaining an efficient and well-organised filing system for easy storage and retrieval of client files.
- Screening documents and sorting into required job flows, booking meeting rooms, setting up conference calls and taking messages.
- Maintaining general company record systems to uphold accurate files.
- Scheduling appointments and organising meetings
- Taking and distributing minutes as required.
- Typing invoices and letters and proofreading your work to ensure high standards.
- Copying, printing, and distributing documents
- Taking care of routine clerical tasks, such as the ordering of office supplies
- Basic credit control duties to ensure the smooth payment of our invoices.
- Any other ad hoc duties as required for the success of the business.

Skills and qualifications
- Excellent communication skills to effectively deal with clients, staff, and managers.
- Excellent administrative and organisational skills
- Detail-oriented and professional.
- The ability to organise and prioritise tasks and remain calm under pressure.
- The ability to work with others and work independently.
- Good customer service skills and a friendly, polite disposition
- Extremely proficient with Microsoft Office Suite, with a good knowledge of computer systems and relevant software programs
- Experience maintaining and managing a manager’s calendar.
- Excellent verbal and written skills.
- The ability to type up letters in MS Word quickly and without errors.
- Basic understanding of office equipment.
- Flexible and adaptable in various situations and when interacting with many different personalities.

Education and Experience:

- 3 A Levels or equivalent required.
- Three to five years of experience in a related role is desirable.

**Salary**: £20,000.00-£30,000.00 per year

**Benefits**:

- Casual dress
- Company pension
- Sick pay

Schedule:

- Monday to Friday

Supplemental pay types:

- Performance bonus
- Yearly bonus

Ability to commute/relocate:

- Loughton: reliably commute or plan to relocate before starting work (required)

Work Location: One location

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