Payroll Administrator
3 weeks ago
We are currently recruiting a **Payroll Administrator **to join our **Finance team**, ideally based in **Washington DC, US **or in **London, UK**. This is a **remote/hybrid** position, where we will consider applicants who are homebased in the US, UK, and other RI country of operations.
Note you must have the right to work in your remote home based location and that national terms and conditions apply.
This role is classified as requiring standard pre-employment checks.
**About Relief International**
Relief International (RI) is a leading **nonprofit**organization working in 15 countries to relieve poverty, ensure well-being and advance dignity. **We specialize in fragile settings, responding to natural disasters, humanitarian crises and chronic poverty.**
**About the opportunity**
The Payroll Administrator will be responsible for the domestic US, UK, France, and international payroll processes and changes.
This includes the payroll administration for international staff, Global/Regional Support Office (GSO and RSO) staff as appropriate.
**Key Responsibilities**
**Payroll and timesheets**
- Prepare all payroll, leave, and other payroll related spreadsheets, while making all relevant changes within the HRIS system.
- Respond to internal stakeholder and all employees about payroll related questions.
- Follow up on missing or incorrect timesheets and approvals.
- Coordinates receipt and entry of all relevant new hire payroll information.
- Ensures that all global, domestic, and international regular staff employment and benefits related costs information are added to the payroll accurately in a timely manner.
- Establish benefits plan deductions are accurately entered into the payroll system, including life-event changes.
- Input all employee payroll changes and deductions for all staff occur accurately and on-time.
- Sends periodic timesheet reminders to employees and reviews employee timesheets for completion.
- Distributes employee payslips and mandatory tax-related forms and required payroll compliance notices.
- Prepares final payroll spreadsheet as part of the exit process for terminating employees.
- Inserts and makes all payroll-related changes in the HRIS system.
- Troubleshoot ADP timesheet and payroll-related issues for employees.
- Runs periodic reports to provide accurate data whenever needed by internal stakeholders.
**Leave Management**
- Monitors leave requests, verifies available leave balances, and ensures accurate tracking with timesheets and payroll provider.
- Respond to queries from staff and managers on leave balances.
**Benefits**
- May provide support to Compensations and Benefits Coordinator as needed.
- Create monthly spreadsheets from benefit invoices for accounting reconciliation purposes.
**Supports Compensation, Benefits and Payroll administrative functions, including**:
- Send payroll reports as required to Global HR team.
- Provides audit back-up documents that are requested by various internal and field offices in a timely manner.
- Performs administrative responsibilities, when assigned by leadership, such as tracking and maintenance of employee data, files, and orientations; and assists in miscellaneous duties as assigned.
- Completes periodic audits of payroll information compared to benefits enrolment and changes, salary changes, etc.
**Safeguarding and Culture**
- Uphold and promote RI’s commitment to ensuring the safeguarding and safety of
the vulnerable communities we serve.
- Ensure that your behaviour inside and outside of work promotes the values
outlined with RI’s code of conduct and safeguarding policies
**About you**
You will be working closely the Finance and global HR team members, to support the activities such as processing payroll, managing changes, and recording changes to weekly and monthly payroll.
You will be highly organized and meticulous in maintaining records and entering and uploading data into excel spreadsheets and the time sheet function within the ADP system. You must be detail focussed and customer service oriented.
**Experience and skills required for the role**:
- High School Diploma or GED required together with proven track record within a similar Payroll / HR role.
- Bachelor’s degree in business administration, accounting, or related discipline would be an desirable, but not essential.
- Experience working with an international organization.
- Previous experience of ADP would be an advantage.
- Bring a customer service-oriented approach together with strong work ethic and commitment to excellence.
- Willingness to learn on the job and expand skills.
- Strong organisational and administrative skills, including proven ability to focus on details.
- Ability to work under pressure and to meet challenging deadlines.
- Understand and ensure confidentiality of sensitive HR and Payroll information.
- Strong IT skills to include Excel and template materials using Microsoft Office programs.
- Good customer service skills; ab
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