Team Assistant

2 weeks ago

London, United Kingdom CSM Full time

At CSM we are driven by a clear purpose; to Pursue Extraordinary. We exist to create a positive impact on our partners, their audiences, our industry and our people, and to look for opportunities that can inspire a better world in everything we do.

Our diversity of experience, expertise and opinions is our greatest asset, which is why we celebrate our differences. We are looking for individuals who want to put their hand up and challenge convention to create something exciting, bigger and better each and every time.

CSM is proud to share fresh perspectives and new ideas to produce work that others don’t and won’t. What we do is fast-paced, exciting and rewarding which is why we love it and why you’ll love life at CSM.

WHAT YOU WILL BE DOING

This is an exciting opportunity to provide support to the Group Chief Marketing Officer and the wider Marketing team, working in a fast paced environment where no two days are the same. This role will suit a conscientious individual with initiative and a ‘can-do’ attitude that would like to get experience of working closely with a marketing team. This role is responsible for a variety of tasks both internal and external facing. You will need to possess the energy, tenacity and attention to detail associated with supporting an individual who operates at a high level. This role would be great for a natural multi-tasker as you will be supporting a variety of administrative, research and project management activities. The position requires the expectation of confidentiality and the ability to exercise judgment, initiative and independence.

Key Responsibilities include

Manage CMO’s calendar and schedule
In advance of all meetings, ensure CMO is fully prepared via preparation of agendas and presentations, taking meeting notes as well as any other requested or needed documents/briefings
Assist with cadence and booking of wider marketing team meetings, including meeting room bookings and note taking
Administrate and manage the accurate and timely submission of expense
Manage key marketing team trackers on an on-going basis such as sporting & conference and events calendars, awards submissions, website lead trackers etc
Assist with ensuring that new leads coming through the website are added onto Salesforce (CRM system)
Provide event management support as requested by the team such as working with suppliers, ordering speaker gifts
Manage the raising and issuing of Marketing team PO’s, managing internal and external administrative processes
Support the marketing team with adhoc research projects
Manage the teams subscriptions renewals liaising with internal and external stakeholders
Manage any marketing team travel booking, changes and administration
Provide sound project management of multiple items on a daily, monthly and annual basis as well as when requested
Be proactive and take initiative when handling all duties and requests
Offer support and assistance as requested for various company meetings, events and initiatives where needed
Participate in an active and positive manner in all business forums
THE SKILLS AND EXPERIENCE YOU WILL NEED
Attention to detail
Flexible and proactive
Confidentiality and discretion
Excellent initiative and a professional demeanour
Strong organisational and interpersonal skills with the ability to deal with stakeholders at all levels
Good listener and problem solver with the ability to develop practical solutions
Proactive with the ability to prioritise based on changing need.
Excellent written and verbal English
MS Office

CSM is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of gender, age, disability, religion, belief, sexual orientation, marital status, or race.
CSM is made up of 1000+ people in 25+ locations who share a purpose to pursue extraordinary. It is the reason we come into work each morning, the mindset we all share, the thread through every piece of work we deliver and the story we tell when someone wonders why we do, what we do.

Each of our people are extraordinary in their own right, bringing diversity to our thinking, experience and expertise to help us produce work that our competitors don’t and wont. What we do is fast-paced, exciting and rewarding which is why we love it and why you’ll love life at CSM.

If you are someone who sees the extraordinary in the ordinary, then we would love to hear from you.

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