Administrative Assistant

2 weeks ago


Chichester, United Kingdom Chichester Recruitment Full time

Job Title: Administrative Assistant

Area: Chichester

**Salary**: £25,000 to £28,000 d.o.e

Responsibilities for Administrative Assistant:
Reception and Facilities Management:

- Manage the online booking system (Sign In App) and handle reception duties.
- Maintain meeting rooms, directors’ room, and assist during meetings.

Administrative Support:

- Provide general administrative assistance to the Finance team, HR team, and Compliance Consultant.
- Support softphones, mobile phones, and 2SMS messaging system administration.
- Manage the admin credit card and submit monthly expenses on Continia.
- Take accurate meeting minutes as required.

Office Supplies and Equipment:

- Order and manage kitchen/domestic supplies and equipment.
- Order gifts for employees and raffle donations for customers.
- Maintain the Company Organogram.
- Organize annual PAT testing of all electrical equipment.

Facilities Management:

- Check, replenish, and manage facilities and equipment within the building (e.g., kitchen, toilets, staff room).
- Understand and operate key equipment/facilities (e.g., printers, heating system, security system, and Flip screens).

Business Insurance and IT Support:

- Assist the Financial Controller with business insurance administration, including annual renewals.
- Provide general IT support, managing/monitoring all IT assets and subscriptions.

Business Vehicles and Petty Cash:

- Provide administrative support for matters relating to the business fleet.
- Manage the annual renewal of Driver Declaration forms, PCN administration, and vehicle rental administration.
- Maintain petty cash and provide monthly reconciliation to the Assistant Accountant.

Event Coordination:

- Organize annual events, including Company Day, summer party, and Christmas party.
- Assist in planning and executing ad-hoc events, including support for regular team social gatherings.
- Travel and Accommodation Management:

- Manage hotel bookings for employees and guests.
- Coordinate venue bookings for various company events.
- Arrange taxi bookings for staff when necessary.

Qualifications:

- Proven experience in administrative roles with diverse responsibilities.
- Strong organizational, multitasking, and problem-solving skills.
- Excellent communication, interpersonal, and customer service skills.
- Proficient in using office software and IT tools.

Attributes:

- Proactive: Anticipate needs and take initiative.
- Detail-oriented: Ensure accuracy in all tasks.
- Collaborative: Work effectively with cross-functional teams.
- Resourceful: Find solutions to challenges efficiently.

How to Apply:
**Job Types**: Full-time, Permanent

**Salary**: £25,000.00-£28,000.00 per year

**Benefits**:

- Company pension
- Free parking
- On-site parking

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Work Location: In person

Reference ID: CR-673



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