Admissions and Attendance Officer

6 months ago

Thetford, United Kingdom Academy Transformation Trust Full time

Purpose of the job
- To manage the operation of legal registration and lesson registration via the academy’s BROMCOM system.
- To monitor and analyse attendance data in conjunction with the pastoral team and Assistant Principal attendance on a regular basis.
- To implement academy and trust approaches that improve attendance.
- To take the lead in the management of academy admissions.

Wider contribution as member of the academy:

- Lead by example and consistently embody our high expectations as set out in ‘The Iceni Way’ and out policies.
- Contribute to the effective safeguarding of students, promoting student welfare and working with the SLT to ensure that students and staff are safe.
- Build positive and strong relationships with our students, valuing their opinions and encouraging the development of Iceni traits.
- Promote inclusion, equality of opportunity and diversity in all of your work.
- Support the spiritual, moral, social and cultural development of students ensuring that the promotion of British values is at the heart of the academy’s work.
- Assist in the day-to-day operational running of the academy.
- Contribute to and take an active part in your own professional development and the improvement of the academy.
- Value and recognize the work of all staff in the academy.

Specific Responsibilities: Admissions
- Manage all aspects of in-year admissions from initial enquires through to start dates for new students, resulting in an efficient admissions process.
- Monitor school transfer list for new year 7 intake and liaise with LEA admissions to ensure that the PAN is not exceeded.
- Co-ordinate uploading of new entrants admissions data onto Bromcom
- Liaise with the Principal to collect information about prospective students prior to an offer of a place being made.
- Liaise with heads of department and curriculum lead to construct timetable for in-year admissions including students on Managed moves and attendance trials
- Prepare starter packs for all new families and enter all family information onto the academy database.
- Maintain a detailed admissions file.
- Ensure an appropriate ‘stock’ of prospectus and other admissions forms are always made available.
- Keep all files and records up-to-date and ensure all procedures, for leavers and new entrants are followed.
- Ensure safe storage of student files and secure transfer for leavers files
- Provide administrative support for Managed moves
- Provide administrative support for appeals process
- Complete referrals to NCC Elective Home Education Team

Attendance
- Daily monitoring of attendance for all students.
- Identify children and families who require support with their attendance.
- Liaise with SLT, Heads of Year/ SSOs and Teachers and other relevant staff regarding students who are of concern.
- Raise attendance issues with parents; meet with both parents (if applicable) and students in order to support them to improve their attendance.
- Prepare letters for families to address attendance issues as per academy policy.
- Meet with the appropriate external agencies regularly and refer students who are not meeting their attendance targets.
- Attend meetings with any appropriate external agencies as a representative of the academy and liaise with relevant staff in order to support students to successfully improving their attendance.
- Produce a half termly summary of attendance across the academy and any other reporting on attendance as required by staff or Governors.
- _Undertake 1-day absence check calls to parents of targeted students._
- _Pursue staff who have failed to complete their register by the designated time._
- _Be the first line liaison with parents over all matters relating to attendance/absence._
- _Deal with all messages from parents regarding absence._
- _Liaise with the appropriate external agencies on matters of attendance and generate absence/punctuality letters to parents._
- _Provide weekly statistics for the Principal and designated staff and as requested._
- _Be responsible for all arrangements relating to Governors’ attendance panels._
- _Prove administrative support for the regular punctuality sweeps._
- _P_rovide administrative support for attendance trials
- Provide administrative support for part-time-timetables
- Issue Fixed penalty notices in line with LEA guidelines
- Work with LEA attendance team regarding PPME referrals and fast track process

General Responsibilities
- Lead by example and consistently embody our high expectations embodied in ‘The Iceni Way’ 
- Contribute to the effective safeguarding of students, promoting student welfare and working with the SLT to ensure that students and staff feel safe.   
- Build positive and strong relationships with our students, valuing their opinions and encouraging the development of Iceni value and ethos. 
- Promote inclusion, equality of opportunity and diversity in all of your work. 
- Work in partnership with parents and carers

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