Finance and Payroll Officer
5 days ago
**Overview**:
ELM Alliance Ltd was formed by the GP Practices in 2017 and has approximately 250 people working for us and with us. We deliver NHS services to the patients of Redcar, East Cleveland and Middlesbrough and are wholly owned by the local GP Practices. Our services include primary care in general practice, clinical services to care homes and community services such as minor skin.
**JOB DESCRIPTION**
Job Title**:Finance and Payroll Officer**
Hours of Work: Minimum of 22.5 hrs per week, will consider Full Time (37.5 hours per week)
Contract: Permanent - £24,000 - £26,000 (pro rata)
Responsible to: Executive Director (Governance, Operations Support)
Base: North Ormesby Health Village, Middlesbrough
**Job Summary**
The post holder will provide a professional and comprehensive financial support to the senior team of the GP Federation thereby enhancing the effectiveness of the management of the organisation and enhancing our reputation with member practices and external partners.
1. To ensure the delivery of finance functions.
2. To work closely with the senior executive team members, to assist in the annual budgeting process.
3. To be the efficient and effective interface between the Federation management team, Federation Board, member practices, and the wider health and social care community and other external organisations.
4. To work as a member of a self-directed team, providing mutual support and cross cover.
**Main Duties and Responsibilities**
**Organisational**:
- Act as the main financial communication point between the Federation and internal departments and external organisations.
- Create and maintain effective and efficient financial filing systems, both paper and electronic.
- Day to day purchase processing activities, overall responsibility for payroll activities and providing support with maintaining records.
- Production of financial reports, completing basic bookkeeping and accounting duties to ensure the smooth running of the finance department.
- Assist with monthly management accounts preparation including variance analysis/reports; posting journals; revenue analysis; process a monthly payroll.
- Assist in year-end audit preparation
- Take action, within agreed parameters, on behalf of the senior team (when at work and in their absence) using initiative, gathering/disseminating information and taking action in order to maximise efficiency.
- Support the Business Transformation & Relationship Lead with development of business proposals/bids.
- Work collaboratively with the HR team to ensure the accuracy and integrity of the data held within the HR/payroll system
- The post holder will not have budgetary responsibilities but will be required to check that items of expenditure by budget holders have been properly authorised, coded and purchase orders attached before posting to the accounting system.
**Financial**:
- Ensure financial balance is achieved in the scope of delegated budgets, report any financial risks to CEO and agree actions to reduce financial risk.
- Preparing, processing, and overall management of the organisation payroll and pensions
- Managing day-to-day transactions relating to purchase ledger and sales ledger
- Provide support, assistance during budget preparation
- Preparation of reconciliations for bank accounts and other balance sheet control accounts
- Review financial budget performance monthly with management accounts and CEO as appropriate.
- Produce financial information and reports when required.
- Maintain records of incoming money and any outstanding money for insurance reports etc.
- Establish and maintain accurate record-keeping and reliable accounting systems for petty cash and depositing of cheques. Review individual areas of petty cash expenditure and take remedial action as necessary.
- Establish and maintain systems to maximise income; identify and act on any opportunities to increase income; rectify areas of under-performance. Suggest changes or improvements to increase accuracy, efficiency, and cost reductions
- Provide financial information to cost suggested proposals to the CEO.
- Monitor and process all invoices (expenditure) assigning budget codes and make payment
- Raise relevant invoices for payment for commissioned services using Tradeshift were required.
- Monitor insurance policies and ensure payments are kept up to date; review policies regularly.
- Analyse information and compare performance to contract indicators; recommend and implement action/remedial plans in response to identified underperformance.
- Initiate and manage proposals for development of services and assets, liaising and agreeing the proposals with the CEO.
- Ensure the organisations financial policies and procedures are understood and communicated effectively to staff
- Resolve routine queries from suppliers, staff, and other 3rd party stakeholders, and use the finance systems and relevant files to investigate as required.
**General**:
The post hol
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