Administration Specialist

5 months ago

Burgess Hill, United Kingdom CAE Full time

Join our Business Aviation Training team as **Training Administration Specialist** **(12th month FTC) **in Burgess Hill, West Sussex. In this role you will be working in a live-training environment with 16 flight simulators on-site.

**The role we are offering you**

With a great attention to detail, you will maintain, audit and build client training folders with the aim to ensure that company specific training documents are available to each program. You will find that every customer has a different set of paperwork, and you will learn in detail about aviation training regulations as per EASA, FAA or UK CAA standards.In this varied role you will be asked to issue course completion certificates, create training summaries and run licensing checks. You will be responsible for setting up the classroom and training files for all upcoming training courses.
- Distributing appropriate training documents as necessary.
- Completing all client course completion documents to include diplomas, proficiency cards, training summaries and all foreign client completion requirement.
- Maintaining database of all company specific records requests.
- Auditing folders for accuracy.
- Assisting clients with training records requests.
- Invigilating EASA compute examinations for pilot qualifications and certification, as required.
- On a weekly basis ensuring that Aircraft Publications are renewed and kept up to date, where applicable.
- On a weekly basis obtaining Library updates and place in all relevant locations.
- Assisting with general administration duties as required
- Is an experienced administrator, ideally with previous experience from the aviation industry or a regulatory training environment. You are experienced in managing data and large sets of paperwork and you handle a busy workload, prioritising in line with a busy training agenda.
- Is very organised and responsive to ad hoc items and can manage multiple items at the same time.
- Is approachable and a true team player and you enjoy working under pressure.

**What kind of person will succeed in this team? **You have good IT skills and are an experienced user of MS Excel and MS Word. In this role you will be working with our in-house electronic record system RISE and Gemini. You have a technical mindset and enjoy working in busy, operational environment.

**Role details & location **This on-site position is based at our Business Aviation Training Centre in Burgess Hill, West Sussex. We are offering a full-time 12th month fixed-term contract with possibility to extend. The working hours of the role are Monday to Friday, 39 hours a week.

**CAE offers**
- Attractive benefits including a flexible holiday policy and flexi-time scheme.
- Private health insurance (BUPA)
- Medicash plan
- Employer contributed Pension scheme (6%)
- Life Assurance & more

**Job Types**: Full-time, Fixed term contract
Contract length: 12 months

**Benefits**:

- Additional leave
- Canteen
- Company pension
- Discounted or free food
- Flexitime
- Free parking
- Life insurance
- On-site parking
- Private medical insurance

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Burgess Hill: reliably commute or plan to relocate before starting work (required)

Work authorisation:

- United Kingdom (required)

Work Location: In person

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