Facilities Administrator

1 month ago

Saint Ives, United Kingdom 42T Full time

**About 42T**

42 Technology is a successful and growing consultancy specialising in innovation, design, and development. Our work with world leading clients in a range of industries takes products and processes from ideas to reality. We have built a reputation for challenging the status quo and finding creative and pragmatic solutions to difficult technical problems.

Our employees love the variety and challenge of our work. We have a stimulating and open culture, an excellent team, and a great location in the historic town of St Ives, close to Cambridge.

**The role**

In a role where no two days are the same you will be involved in enquiries from employees, suppliers, contractors and external customers while ensuring the smooth running of a busy office. This position will be full time (37.5 hours per week) and will be involved in a variety of day-to-day administrative tasks as well as project work.

**Key responsibilities**:

- Ensure the smooth running of the office.
- Promptly answering incoming calls and directing callers.
- Welcoming and signing in visitors.
- Ensure timely management of contract renewals, collecting quotes, and reviewing terms and conditions, raising any areas of concern to the Office Manager.
- Ordering office supplies, such as stationery, refreshments, and cleaning products.
- Engage with contractors, associates, and visitors as appropriate to ensure excellent facilities service, escalating any issues.
- Undertake facilities related projects including preparing costs.
- Provide administrative support to the Office Manager.
- Process and track facility related purchase orders, maintain files etc.
- Awareness of building & ground maintenance needs, escalating issues when needed.
- Undertake any other duties for the team as and when required.

**About You**

Education and skills required:

- Educated to GCSE standard or equivalent. 7 GCSE’s grade 9 - 4 including Maths and English
- Possess strong IT skills, including outlook, excel and word
- Strong focus on attention to detail
- Organised approach
- Carry out tasks effectively and efficiently, knowing when to seek support and advice
- Ability to work on own initiative and prioritise workload to meet required deadlines
- Excellent verbal and written communications skills.
- Motivated with good interpersonal skills and the ability to engage with colleagues on all levels.
- Enjoys supporting others and being part of a team.
- Flexible approach to changing work tasks and projects
- Good problem-solving skills

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