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Part Time Project Administrator

4 months ago

Alton, United Kingdom Exclusive Networks Limited Full time

Exclusive Networks is a global trusted cybersecurity specialist for digital infrastructure founded in 2003, based in France (Boulogne-Billancourt), a leader in its market and having a global presence in more than 40 countries across Europe, Middle East, Africa, Asia-Pacific, and North America through more than 70 fully owned subsidiaries and listed on Euronext Paris since Sept 23, 2021. In 2021, Exclusive Networks generated sales of 3.3 billion euros.

At Exclusive Networks, we are passionate about making a difference. That means delivering the best to our clients, doing our part to create a prosperous and safe digital world, and helping our people to realize their potential.

**Our benefits include**:

- 24 days holiday plus Bank holidays, increasing with service
- Your birthday off
- 10% company Bonus scheme
- Hybrid Working - 2 days in the office 3 days work from home
- Ongoing learning and development
- Health care scheme
- 5% Matched pension scheme
- Beer fridge Friday and quarterly social events
- Cycle to work scheme
- Free parking
- Enhanced maternity and paternity leave and more

**DUTIES AND RESPONSIBILITIES** | **About the role**

We are looking for a part time Project Co-ordinator to help manage our Professional Services lifecycle from pre-sales to project delivery. You will be working on multiple projects and supporting consultants with their daily duties, managing their calendars, and booking both pre-sales and PS meetings with our VAR’s and end users.

This is a Part time role working 22.5 hours a week over 4 or 5 days.

**As the Project Administrator, you will**:

- Schedule consultants calendars ensuring all relevant stakeholders are updated
- Manage the UK Resourcing mailbox
- Book scope calls with all relevant stakeholders
- Cross check Sales Orders, Quotes and Expenses against statement of work
- Request Purchase Order for Professional Services prior to project initiation
- Request and file Customer Sign offs
- Ensure all invoicing are issued and right first time
- Create monthly reports for Technical Services Director
- Create and track consultants out of hours spreadsheet
- Create EMEA contracts as required, ensuring they are filed correctly and received by the client
- Build working relationships with our Services Partners
- Build working relationships with Exclusive Networks offices especially Ireland, Spain, Sweden, Denmark, DACH & France, Italy
- Manage the Support Admin mailbox

**QUALIFICATIONS AND EXPERIENCE** | **About you**

**The ideal Project Administrator will**:

- Be proficient in Microsoft office (Word, Excel & Outlook) and have an excellent analytical and numerical skills with a good eye for detail.
- Have strong work ethic with administration and customer service experience
- Be able to communicate and build relationships effectively
- Work well under pressure with the ability to prioritise and have strong organisational and co-ordination skills
- Be educated to A level or equivalent standard
- Be confident and work well in a team, providing support to colleagues and customers.
- Have a flexible approach to working

**WHO ARE EXCLUSIVE NETWORKS?** | **About the company**

Exclusive Networks is a global trusted cybersecurity specialist, committed to upholding the highest ethical standards. We are committed to fostering, embracing, encouraging, and preserving a culture of diversity, equity, and inclusion.

HP

**Job Types**: Part-time, Permanent

**Benefits**:

- Casual dress
- Company events
- Company pension
- Cycle to work scheme
- Enhanced paternity leave
- On-site parking
- Referral programme
- Sick pay
- Wellness programme

Schedule:

- Monday to Friday

Supplemental pay types:

- Quarterly bonus

Work Location: Hybrid remote in Alton

Reference ID: EG1975