P/t Safeguarding Conference Administrator

2 months ago

Worthing, United Kingdom Triumph Consultants Ltd Full time

**What's involved with this role**:
**Temporary P/T Safeguarding Conference Administrator**
**Reference no: W Sussex RQ898714**
**Pay rate: £12.00 per hour PAYE**
**Role Length: This opening assignment is for 2-3 months**
**Basic DBS required for this role**
**Minute taking skills and experience are essential for this role** To provide a range of administrative support within and across safeguarding administration services as determined by the Team Manager or Business Service Manager. Responsible for the provision of an effective and efficient, professional and flexible administrative service, undertaking a range of administrative tasks as directed and maintaining excellent customer service and standards of work in order to uphold and enhance the reputation of the Business Services team. Working on an assignment basis the Safeguarding Administrator will provide a range of administrative services requiring daily liaison with colleagues of all levels in both the Business Services and Council teams. Key responsibilities:

- Take notes or formal minutes (electronically) at meetings such as Adult or Child protection safeguarding case conferences or other such meetings whether there is a statutory or legal requirement to document the content of the meeting, including the use of medical and pharmaceutical terminology.
- Provide a ‘Meet and Greet’ service.
- Data entry to maintain or create spreadsheets and databases for the purpose of gathering statistics or record keeping.
- View, update and maintain bespoke IT systems, responsible for the accuracy, confidentiality and security.
- Ensure the accurate and prompt filing of papers to manual or electronic filing systems and the update of tracking systems. Retrieval and archiving of files to file stores. Prepare new paper or electronic files and labels where required.
- Liaise with partners such as Council teams, GPs, schools, mental health services, voluntary service agencies or police.
- Co-ordinate case conferences or events which involve arranging dates, booking of rooms, informing attendees of arrangements and secure distribution of highly confidential papers.
- Provide training to colleagues on administrative tasks, processes or systems.

**“Role Requirements” - to give yourself the maximum chance of success please try and ensure your CV addresses the following essential criteria**:
**Experience & Knowledge**:

- Minimum of 12 months recent experience in a similar role, or context and ideally within a public sector organisation.
- Demonstrable experience of using administrative systems and practices.
- Good general knowledge of IT software and related systems / procedures.

**Skills**:

- Ability to deal with distressing or emotional circumstances on a daily basis, in person, acting in an appropriate manner.
- Able to act with integrity and respect and confidentiality.
- Minute taking skills and experience are essential for this role.
- Initiative to respond to or escalate unexpected problems or situations.
- Able to prioritise own day to day workload following procedures and meeting deadlines.
- Ability to deal with conflicting demands and/or a changing work pattern.
- Ability to communicate with and develop good working relationships with a wide and diverse range of people.
- Able to work as part of a team, sharing information, knowledge and experience with colleagues in order to deliver an excellent service.
- Strong IT skills using Microsoft packages or equivalent (e.g. G Suite).
- Able to travel across sites when necessary.

**_To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF._**
**_If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity._**

**Other “Essential Requirements” - Please check to ensure that your CV addresses the following items**:

- **Our clients are generally seeking applicants who are reasonably local, so on that basis we would ideally like you to supply us with your address (or at least your post code) and a telephone number so that we can reach you during working hours.**
- Your recent UK working experience going back at least 5 years, or full employment history if you have been working for fewer years than this.
- Your availability to work either immediately, or at short notice.
- Unless the DBS requirement stated above is for a Basic Disclosure, your DBS must be either through us or be accompanied by a subscription to the DBS updating service.
- Please refer to the Role Requirements section

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